Purchase Ledger Clerk

ACCA Careers; Chatham; On-site; GBP 26,000 - 34,000; Full time

Job summary

ACCA Careers is seeking an Accounts Assistant to support daily financial operations within a busy retail accounting team. The role focuses on purchase ledgers, payment processing, VAT compliance, and supplier relations in a fast-paced retail environment.

You will assist with reconciliations, month-end tasks, and supplier data maintenance, contributing to accurate financial records and efficient operations.

Qualifications

• Proven experience with purchase ledger and supplier payments.
• Good understanding of VAT guidelines and financial policies.
• Accurate and timely processing of invoices and reconciliations.

Responsibilities

• Process and code purchase ledger invoices with correct cost centres.
• Verify invoices for accuracy and VAT compliance; arrange payments.
• Reconcile supplier accounts and answer queries promptly.
• Support month-end/year-end reconciliations and reporting.
• Set up new supplier accounts and maintain master data.

Skills

Purchase ledger

VAT regulations

Accounts payable

Excel

Supplier management

Tools

Accounting software

Job description

An Accounts Assistant is needed to help with the daily financial operations, ensuring everything runs smoothly and efficiently. This role is key to maintaining accurate financial records and supporting the accounting team in the retail industry.

Client Details

A company based in the retail industry is seeking an Accounts Assistant to join their accounting and finance department.

Description

• Process and code purchase ledger invoices in the accounting system, ensuring correct cost centre allocation and necessary approvals.
• Verify invoices for accuracy, completeness, and compliance with company policies and VAT regulations.
• Payment Processing: Arrange timely supplier payments and issue remittance advice as required.
• Regularly reconcile supplier accounts, ensuring balances are accurate and discrepancies are promptly addressed.
• Supplier Statement Reconciliation: Review and reconcile supplier statements to facilitate smooth payment processing.
• Post payments to the ledger and allocate them correctly.
• Handle supplier queries efficiently, ensuring prompt resolutions to maintain positive relationships.
• Oversee aged payables, proactively investigating and resolving outstanding balances over 30 days.
• Assist the Accounts Team in resolving invoicing disputes both internally and externally.
• Expense processing: Process employee expense claims in line with company policies and VAT regulations.
• Set up and verify new supplier accounts, ensuring compliance with company policies and financial regulations.
• Month-End & Year-End Support: Assist with month-end and year-end purchase ledger reconciliations and reporting.
• Bank Reconciliation Assistance: Support bank reconciliations related to supplier payments.
• General Administrative Support: Provide administrative support to the Accounts Team as required.
• Other Duties: Undertake any other reasonable tasks as requested.

Profile

• Strong attention to detail and high levels of accuracy.
• Proficiency in purchase ledger processes and financial administration.
• Ability to work efficiently and meet deadlines in a fast-paced environment.
• Strong problem-solving skills, particularly in reconciling accounts and resolving discrepancies.
• Excellent communication skills, both written and verbal, for handling supplier queries.
• Ability to work independently as well as collaboratively within a team.
• Strong numeracy skills and a methodical approach to tasks.
• Proficiency in Microsoft Excel and accounting software.

Job Offer

• A permanent position in the retail industry.

If you're interested in this role, and have the relevant skill set.