Purchase Ledger Clerk

Michael Page; Abbey Gate; On-site; GBP 26,000 - 32,000; Full time

Job summary

Michael Page is seeking an Accounts Assistant to support daily financial operations in a retail-focused finance team. The role focuses on purchase ledger processing, supplier payments, reconciliations, and month-end activities to ensure accurate records.

You will handle invoices, supplier queries, and supplier setups, contributing to efficient cash flow and compliance with VAT regulations. A meticulous, team-oriented candidate with strong Excel skills is ideal.

Qualifications

• Experience with purchase ledger processes and VAT regulations.
• Attention to detail and high accuracy.
• Ability to meet deadlines in a fast-paced environment.
• Strong numeracy and problem-solving skills.
• Excellent written and verbal communication for supplier queries.
• Ability to work independently and in a team.

Responsibilities

• Process and code purchase ledger invoices with correct cost centre allocation and approvals.
• Verify invoices for accuracy, completeness and VAT compliance.
• Arrange timely supplier payments and issue remittance advice.
• Reconcile supplier accounts and address discrepancies.
• Review and reconcile supplier statements.
• Post payments to the ledger and allocate them correctly.
• Handle supplier queries efficiently.
• Oversee aged payables (>30 days) and resolve balances.
• Assist with invoicing disputes internally and externally.
• Process employee expense claims per policy and VAT rules.
• Set up and verify new supplier accounts.
• Assist with month-end and year-end purchase ledger reconciliations and reporting.
• Assist with bank reconciliations related to supplier payments.
• Provide general administrative support to the Accounts Team.
• Undertake other reasonable tasks as requested.

Skills

Attention to detail

Purchase ledger

Deadline-driven

Problem solving

Communication skills

Independent worker

Numeracy skills

Excel

Tools

Microsoft Excel

Accounting software

Job description

An Accounts Assistant is needed to help with the daily financial operations, ensuring everything runs smoothly and efficiently. This role is key to maintaining accurate financial records and supporting the accounting team in the retail industry.

Client Details

A company based in the retail industry is seeking an Accounts Assistant to join their accounting and finance department.

Description

• Process and code purchase ledger invoices in the
  accounting system, ensuring correct cost centre allocation and necessary approvals.
• Verify invoices for accuracy, completeness, and compliance with company policies and VAT regulations.
• Payment Processing: Arrange timely supplier payments and issue remittance advice as required.
• Regularly reconcile supplier accounts, ensuring balances are accurate and discrepancies are promptly addressed.
• Supplier Statement Reconciliation: Review and reconcile supplier statements to facilitate smooth payment processing.
• Post payments to the ledger and allocate them correctly.
• Handle supplier queries efficiently, ensuring prompt resolutions to maintain positive relationships.
• Oversee aged payables, proactively investigating and resolving outstanding balances over 30 days.
• Assist the Accounts Team in resolving invoicing disputes both internally and externally.
• Expense processing: Process employee expense claims in line with company policies and VAT regulations.
• Set up and verify new supplier accounts, ensuring compliance with company policies and financial regulations.
• Month-End & Year-End Support: Assist with month-end and year-end purchase ledger reconciliations and reporting.
• Bank Reconciliation Assistance: Support bank reconciliations related to supplier payments.
• General Administrative Support: Provide administrative support to the Accounts Team as required.
• Other Duties: Undertake any other reasonable tasks as requested.

Profile

A successful Accounts Assistant should have:

• Strong attention to detail and high levels of accuracy.
• Proficiency in purchase ledger processes and financial administration.
• Ability to work efficiently and meet deadlines in a fast-paced environment.
• Strong problem-solving skills, particularly in reconciling accounts and resolving discrepancies.
• Excellent communication skills, both written and verbal, for handling supplier queries.
• Ability to work independently as well as collaboratively within a team.
• Strong numeracy skills and a methodical approach to tasks.
• Proficiency in Microsoft Excel and accounting software.

Job Offer

• A permanent position in the retail industry.