Purchase Ledger Assistant

Recruitment Helpline Ltd; Augher; Presencial; GBP 32.000 - 34.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Onsite car parking

Enhanced annual leave

Health benefit plan

Descripción de la vacante

Recruitment Helpline Ltd in Augher, Northern Ireland, is seeking a professional Purchase Ledger Assistant to join its finance team. The role is office-based, supporting supplier invoices processing, expense claims and coding, with a focus on accuracy and timely payments.

You will work on the COINS system within a growing company involved in prestige projects. The position offers a competitive salary, 37.5 hours per week, onsite parking, and a benefits package after probation.

Formación

• Experience in purchase ledger, accounts payable or finance administration preferred.
• Experience with accounting software and financial systems advantageous.
• Must live within commutable distance to Augher office and have right to work.

Responsabilidades

• Process and match high volumes of supplier invoices in COINS.
• Process employee expense claims and company credit card transactions accurately.
• Apply nominal and cost coding in line with company policies.
• Work with internal departments to ensure purchase orders are receipted promptly, and month-end deadlines are met.
• Check invoices for accuracy and compliance with HMRC legislation and company requirements.
• Verify payment amounts and maintain accurate financial records.
• Reconcile supplier statements and investigate discrepancies.
• Respond to supplier payment queries promptly and professionally.
• Maintain accurate records and supporting documentation.
• Provide administrative support to the wider Finance Team.

Conocimientos

Numerical accuracy

Time management

Organisational skills

Communication skills

Interpersonal skills

MS Excel

Independent work

Teamwork

Problem solving

Adaptability

Customer service

Herramientas

COINS accounting system

Descripción del empleo

An excellent opportunity for a Purchase Ledger Assistant to join a well-established company.

Salary: Competitive Salary of £32,000 - £34,000 per annum depending on experience

Job Type: Full-Time / Permanent 37.5hrs Monday to Friday

Location: Site Based Augher office, BT77

Start date: Asap

Must live in commutable distance to the Augher office and have right to work

About The Company:

They are a market leading company, already involved in interesting prestigious projects, for example section of the HS2 rail link and multi-million-pound Turnkey projects in the aggregates sector for their blue-chip clients.

The company currently has over 200 employees involved in operational and supporting roles enabling them to deliver their business services. This includes their engineering graduates who they support throughout their studies, encouraging them with their career progression and development into the engineers of the future.

Job Description:

You will be a professional Purchase Ledger Assistant with experience in Construction and Civil Engineering disciplines (preferred).

The role is office-based, working as an integral part of the finance team in the company s Augher office in Northern Ireland. We invite you to join the team and be part of an exciting professional journey as the company grows. The Company specialise in the groundworks construction and quarrying sectors, across the UK and Ireland.

Attractive salary, onsite car parking, enhanced annual leave, you would also be entitled to our generous Health Benefit plan and other perks (following successful probation).

The Purchase Ledger Assistant provides efficient, accurate purchase ledger support to the Finance Team.

The role ensures supplier invoices, expenses and payment transactions are processed promptly, while maintaining strong financial controls and excellent service standards across the business.

The post holder may also be required to carry out other reasonable duties appropriate to the position.

Key responsibilities include, but are not limited to:

• Process and match high volumes of supplier invoices in the COINS accounting system.
• Process employee expense claims and company credit card transactions accurately and efficiently.
• Apply nominal and cost coding in line with company policies and procedures.
• Work with internal departments to ensure purchase orders are receipted promptly, and month-end deadlines are met.
• Check invoices for accuracy and compliance with HMRC legislation (VAT, CIS and IR35) and company requirements.
• Verify payment amounts and maintain accurate financial records.
• Reconcile supplier statements and investigate discrepancies.
• Respond to supplier payment queries promptly and professionally.
• Ensure suppliers and internal stakeholders follow purchase order procedures and controls.
• Manage and resolve invoice, payment and purchase order disputes efficiently.
• Maintain accurate records and supporting documentation.
• Assist with filing and document management.
• Use spreadsheets, purchase ledgers, journals and other financial records to support reporting requirements.
• Answer and direct incoming calls when needed.
• Provide administrative support to the wider Finance Team and other business functions as required.
• Support continuous improvement initiatives and identify opportunities to strengthen financial processes and controls.

Candidate requirements

Previous experience in purchase ledger, accounts payable or finance administration is preferred.

Experience with accounting software and financial systems is advantageous.

The successful candidate will demonstrate:

• Strong numerical accuracy and attention to detail.
• Excellent organisational and time management skills.
• The ability to prioritise workloads and manage multiple tasks effectively.
• Strong communication skills, both written and verbal.
• Good interpersonal skills and the ability to build positive working relationships across departments and with suppliers.
• Competent IT skills, including Microsoft Excel, Word and Outlook.
• A proactive and self-motivated approach to work.
• The ability to work independently and as part of a team.
• Strong problem-solving skills and a willingness to take ownership of tasks.
• Flexibility and adaptability to changing business requirements.
• A positive, professional attitude and commitment to excellent internal customer service.

The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.