Purchase Ledger Administrator

Nicol Of Skene Ltd; Westhill; On-site; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Private Healthcare

Company Pension Scheme

Employee Assistance programme

Supportive working environment

Job summary

Nicol of Skene Ltd in Westhill, Aberdeenshire, seeks a Purchase Ledger Administrator to join our busy accounts team. Manage high volumes of invoices, enter GRNs, and ensure month-end deadlines are met. The role demands strong numeracy, attention to detail, and good communication.

Experience in construction or with Sage Line 50 is advantageous. We offer a supportive environment with private healthcare, pension, and ongoing development opportunities.

Qualifications

• Previous Purchase Ledger experience required.
• Strong IT skills including MS Office.
• Excellent attention to detail and numeracy.
• Excellent written and verbal communication skills.

Responsibilities

• Process and check a high volume of purchase invoices accurately and efficiently, ensuring month-end deadlines are met
• Process and enter Goods Received Notes (GRNs)
• Match invoices accurately against purchase orders and GRNs
• Obtain the appropriate invoice approval and authorisation
• Maintain and update the Job Costing System
• Maintain the purchase ledger query file and liaise with suppliers to resolve queries and discrepancies
• File purchase invoices and Goods Received Notes accurately and efficiently
• Achieve targets set by Senior Management and keep the Line Manager updated on progress
• Assist the Accounts Administrator as and when required
• Provide holiday cover for the Accounts Administrator
• Participate in internal and external audits as required
• Undertake any other related duties or tasks as reasonably assigned

Skills

Purchase ledger experience

Microsoft Office

Attention to detail

Communication skills

Teamwork

Tools

Sage Line 50

Construction Manager Software

Job description

Purchase Ledger Administrator

Westhill, Aberdeenshire

Full time, Permanent

Nicol of Skene, a leading Civil Engineering, Horizontal Directional Drilling & Multi-Utility Contractor, is seeking an experienced Purchase Ledger Administrator to join and strengthen our team.

This is a fantastic opportunity for an articulate, diligent proactive individual with a can-do attitude to join our busy Accounts team.

The main purpose of this role is to process a high volume of purchase ledger invoices accurately and efficiently, while ensuring that month-end deadlines and company procedures are met.

The ideal candidate will have previous experience in a similar role, preferably within a fast-paced environment. Construction industry experience would be advantageous.

Key Responsibilities

• Process and check a high volume of purchase invoices accurately and efficiently, ensuring month-end deadlines are met
• Process and enter Goods Received Notes (GRNs)
• Match invoices accurately against purchase orders and Goods Received Notes
• Obtain the appropriate invoice approval and authorisation
• Maintain and update the Job Costing System
• Maintain the purchase ledger query file and liaise with suppliers to resolve queries and discrepancies
• File purchase invoices and Goods Received Notes accurately and efficiently
• Achieve targets set by Senior Management and keep the Line Manager updated on progress
• Assist the Accounts Administrator as and when required
• Provide holiday cover for the Accounts Administrator
• Participate in internal and external audits as required
• Undertake any other related duties or tasks as reasonably assigned

Working Pattern

• Contract Type - Permanent, Full-time
• Hours of work - 8.00am to 4.00pm, Monday to Friday
• Hours per week - 37.5 hours

Benefits

• Competitive salary
• Private Healthcare
• Company Pension Scheme
• Employee Assistance programme
• Supportive working environment

Skills & Experience

Essential

• Previous Purchase Ledger experience
• Previous experience working within an accounting team
• Numerate with excellent attention to detail
• Strong IT skills including Microsoft Office
• Excellent communication skills, both written and verbal
• Ability to work effectively as part of a team and independently using own initiative
• Good organisation and time management skills
• Proactive approach with a positive can-do attitude

Desirable

• Previous experience within the construction industry
• Familiarity with Sage Line 50
• Familiarity with Construction Manager Software

Right to Work in the UK

While we welcome applications from all suitably qualified candidates, Nicol of Skene Ltd is currently unable to provide visa sponsorship. Therefore, applicants must have the unrestricted Right to Work in the UK to be considered for this position.

Equal Opportunities

Nicol of Skene is proud to be an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees.

We value teamwork, quality and continuous improvement and we’re excited to welcome new talent to support our continued growth.