Accounts Administrator

Headstar; Castleford; On-site; GBP 21,000 - 32,000; Full time

Job summary

Headstar in the United Kingdom is seeking an experienced Purchase Ledger Clerk to join an established finance team. You will enter supplier invoices, code them accurately, and ensure timely payment to suppliers while keeping the ledger up to date.

You will need proven purchase ledger exposure, excellent Excel skills, and the ability to work independently and to deadlines. The role suits someone immediately available for a sensible temporary assignment where your accounts payable experience will

Qualifications

• Previous purchase ledger experience is essential.
• Not “I occasionally helped out with invoices” – must have worked in purchase ledger/accounts payable.
• Strong Excel and data manipulation skills.
• Experience with Word, Outlook and finance/accounting systems.
• Good communication skills and ability to meet deadlines.

Responsibilities

• Processing, coding and entering supplier invoices onto the finance system.
• Ensuring suppliers are paid within agreed terms.
• Preparing and running weekly supplier payment reports.
• Checking and reconciling supplier statements.
• Investigating and resolving supplier queries.
• Scanning and maintaining invoices and documentation.
• Closing the creditors ledger and producing monthly reports.
• Completing month-end reconciliations and Intrastat submissions.
• Managing petty cash and cash takings.

Skills

Purchase ledger experience

Excel

Data manipulation

Word

Outlook

Communication skills

Workload organization

Independence

Job description

There are purchase ledger jobs where you spend three months trying to work out what you're actually supposed to be doing.

This isn't one of them.

This business need someone who already knows their way around a purchase ledger and can come in, get to grips with the systems and start being useful fairly quickly.

You'll be joining an established finance team, reporting to the Transactional Finance Manager, with responsibility for keeping the purchase ledger accurate and making sure suppliers get paid when they should.

What you'll be doing:

• Processing, coding and entering supplier invoices accurately onto the finance system
• Ensuring suppliers are paid within agreed payment terms
• Preparing and running weekly supplier payment reportsChecking and reconciling supplier statements
• Investigating and resolving day-to-day supplier and creditor queries
• Scanning and maintaining accurate records of invoices and supporting documentation
• Closing the creditors ledger and producing monthly reports
• Preparing month-end clearing account accruals
• Completing month-end clearing account reconciliations
• Completing balance sheet reconciliations
• Preparing monthly Intrastat reconciliations and arrivals submissions
• Managing sterling and foreign currency petty cash
• Managing cash takings and floats and posting relevant month-end journals
• Supporting the wider finance team with general finance administration
• Carrying out other reasonable duties as required

What they're looking for:

Previous purchase ledger experience is essential.

Not "I occasionally helped out with invoices".

They need somebody who has actually worked in purchase ledger/accounts payable before and understands what good looks like.

You'll also need:

• Strong Excel and data manipulation skills
• Experience using Microsoft Word, Outlook and finance/accounting systems
• Good communication skills and the confidence to deal with suppliers and colleagues at all levels
• The ability to organise your own workload and work to deadlines
• A reliable, flexible and practical approach
• The confidence to work independently without needing somebody to check what you're doing every five minutes
• The ability to work comfortably as part of a wider finance team

This will probably suit someone who is immediately available, or available at relatively short notice, and wants a sensible temporary assignment where their previous purchase ledger and sales ledger experience will actually be useful.