Purchase Ledger Administrator

Vanilla Recruitment (UK) Ltd; Corby; On-site; GBP 17,000 - 19,000; Part time

Job summary

Vanilla Recruitment (UK) Ltd on behalf of a well-established organisation is recruiting a Purchase Ledger Administrator on a 14-week temporary assignment. The role focuses on accounts payable with broader finance support and 15 hours per week across three days.

Responsibilities include invoice validation, supplier liaison, purchase orders, and maintaining accurate records within a busy finance function.

Qualifications

• Previous experience in a Purchase Ledger Administrator, Accounts Payable or similar finance position.
• Good understanding of purchase ledger processes, invoice matching and payment procedures.
• Strong attention to detail and accuracy when processing financial information.
• Confident communicating over the phone and dealing professionally with both internal and external contacts.
• Excellent organisational skills with the ability to prioritise workloads effectively.
• Competent IT skills, including Microsoft Outlook.
• Experience using finance systems or databases would be advantageous, although training can be provided.

Responsibilities

• Process purchase ledger transactions, including invoice validation, matching and approval for payment.
• Liaise with staff regarding purchasing requirements and provide day-to-day finance support.
• Source suppliers from the preferred supplier list, obtaining best value quotations and supporting cost-effective purchasing decisions.
• Prepare manual and system-generated purchase orders and monitor outstanding orders and invoices.
• Liaise with suppliers to resolve queries, update account details and arrange stock orders.
• Prepare and process sales invoices, direct debit payments, procurement card transactions and recharge invoices.
• Complete goods receipting duties and maintain accurate finance records and filing systems.

Skills

Purchase ledger

Accounts payable

Attention to detail

Communication skills

Organisational skills

Outlook

Finance systems

Tools

MS Outlook

Job description

We’re delighted to be recruiting a Purchase Ledger Administrator on behalf of a well-established organisation. This is an excellent opportunity for an experienced finance professional to support the Finance Lead within a busy finance function on a 14-week temporary assignment. The Purchase Ledger Administrator role offers a varied workload focused primarily on accounts payable activities, while also supporting wider finance administration processes.

• Up to £13.34 per hour
• 14-week temporary assignment
• 15 hours per week across 3 days

Duties and responsibilities:

• Process purchase ledger transactions, including invoice validation, matching and approval for payment
• Liaise with staff regarding purchasing requirements and provide day-to-day finance support
• Source suppliers from the preferred supplier list, obtaining best value quotations and supporting cost-effective purchasing decisions
• Prepare manual and system-generated purchase orders and monitor outstanding orders and invoices
• Liaise with suppliers to resolve queries, update account details and arrange stock orders
• Prepare and process sales invoices, direct debit payments, procurement card transactions and recharge invoices
• Complete goods receipting duties and maintain accurate finance records and filing systems

Required skills and experience:

• Previous experience in a Purchase Ledger Administrator, Accounts Payable or similar finance position
• Good understanding of purchase ledger processes, invoice matching and payment procedures
• Strong attention to detail and accuracy when processing financial information
• Confident communicating over the phone and dealing professionally with both internal and external contacts
• Excellent organisational skills with the ability to prioritise workloads effectively
• Competent IT skills, including Microsoft Outlook
• Experience using finance systems or databases would be advantageous, although training can be provided