Purchase Ledger Administrator

First Recruitment Services; Brighton; On-site; GBP 24,000 - 30,000; Full time

Job summary

First Recruitment Services is recruiting a Purchase Ledger Administrator to join a busy finance team in Brighton. The role supports day-to-day accounts payable in a fast-paced environment and is 35 hours per week on a temporary basis.

You will handle supplier invoices, payment runs, VAT coding, statements, and queries, with strong Excel skills and confidentiality. AAT study or qualification is advantageous.

Qualifications

• Previous experience with payment runs.
• Good working knowledge of Excel.
• Strong communication skills.
• A team-oriented approach.
• The ability to work calmly under pressure.
• Excellent attention to detail and accuracy.
• A proactive and enthusiastic attitude.
• The ability to maintain confidentiality at all times.

Responsibilities

• Receive, verify and process supplier invoices.
• Maintain records using accounts payable systems with approved purchase orders.
• Keep accurate records of supplier transactions.
• Handle supplier payment queries and invoice discrepancies.
• Ensure correct VAT coding and processing on invoices.
• Reconcile supplier statements against the purchase ledger.
• Help ensure suppliers are paid accurately within terms.
• Assist with preparation of supplier payment runs every two weeks.
• Support compliance with procurement policies and procedures.

Skills

Payment runs

Excel

Communication skills

Team-oriented

Calm under pressure

Attention to detail

Proactive attitude

Confidentiality

Education

AAT qualification or studying towards a similar qualification

Tools

SAP Concur

Sage Accounting

S/4Hana Cloud

Job description

We are currently recruiting for a Purchase Ledger Administrator to join a busy finance team based in Brighton. This is a fantastic opportunity for someone with purchase ledger experience to support the day-to-day accounts payable function within a fast-paced environment.

As a Purchase Ledger Administrator, you will:

• Accurately receive, verify and process supplier invoices
• Maintain records using accounts payable systems, ensuring purchase orders are approved and correctly authorised
• Maintain accurate records of supplier transactions
• Handle supplier payment queries and invoice discrepancies
• Ensure correct VAT coding and processing on invoices
• Reconcile supplier statements against the purchase ledger
• Help ensure suppliers are paid accurately and within agreed terms
• Assist with the preparation of supplier payment runs every two weeks
• Support compliance with procurement policies and procedures

This is a temporary, full-time position working 35 hours per week in Brighton.

To be successful in this role, you will have:

• Previous experience with payment runs
• Good working knowledge of Excel
• Strong communication skills
• A team-oriented approach
• The ability to work calmly under pressure
• Excellent attention to detail and accuracy
• A proactive and enthusiastic attitude
• The ability to maintain confidentiality at all times

The following would be advantageous:

• AAT qualification or studying towards a similar qualification
• Experience using SAP Concur
• Experience using Sage Accounting
• Experience using S/4Hana Cloud