Purchase Ledger Administrator

The Tibbetts Group; Banbury; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in Banbury is seeking a Purchase Ledger Administrator to maintain accurate financial records and ensure timely payments to suppliers. Candidates should possess a background in finance administration and strong attention to detail. You'll be managing supplier accounts, processing invoices, and providing crucial support to the Finance Supervisor while enjoying excellent career progression opportunities and benefits.

Benefits

23 days holiday plus bank holidays

Annual Bonus after probationary period

Life Insurance

Holiday Buying Scheme

Cycle Scheme

Health Cash Plan after one year

Training opportunities

Excellent career progression opportunities

Bi-annual Summer Social

Qualifications

• Intermediate level in Excel is required.
• Experience in finance administration is essential.
• Previous experience with purchase ledger is desirable.

Responsibilities

• Input data and maintain accurate financial records for ledgers.
• Process invoices and manage supplier accounts.
• Provide administrative support and deal with queries.

Skills

Attention to detail

Communication

Problem-solving

Organisational skills

Time management

Education

Experience in Finance admin

Previous purchase ledger experience

Tools

Excel

Job description

We are currently looking to recruit an Purchase Ledger Administrator to be based at our Banbury office, reporting directly to the Finance Supervisor.

Location: Banbury

Hours: Monday- Thursday 08:30am- 17:00pm, Fridays 8:30am-15:30pm

Purpose:

To Input data and maintain accurate financial records for both Sales, Purchase and General Ledgers, to ensure suppliers are paid to terms, to ensure debts are paid on time and to provide any ad hoc support to the Finance Supervisor as and when required.

Key Responsibilities

• Create new supplier accounts
• Process purchase invoices in document management system
• Processing manual invoices and credit notes in accounting system
• Arranging approval of invoices for payment
• Reconcile supplier statements and resolve reconciling items
• Highlight and put on hold incorrect invoices and inform suppliers
• Liaise with and report to relevant stakeholders regarding unmatched invoices
• Provide analysis including reporting on overdue creditors, payments patterns with suppliers to investigate, Goods Received not Invoiced etc
• Deal with telephone and email queries from suppliers
• Process sterling payment runs mid – month and month end
• Process foreign payments
• Periodically deal with customer queries and debt collection
• Provide administrative support when required
• To carry out any other duties that may reasonably added to this role
• Skills and Profile Required
  • Confidence and appropriate etiquette in responding to inbound calls and emails received internally and externally
  • Attention to detail regarding data entry, and competence in checking own inputs ensuring no errors
  • Ability to work to an intermediate level in Excel
  • A demonstrable ability to learn new systems and processes
  • An ability to use initiative and apply problem-solving skills where appropriate
  • Good interpersonal and communication skills
  • Ability to work well both independently and in a team
  • Strong organisational, planning and time management skills
  • Previous purchase ledger experience (desirable)
  • Previous Finance admin experience (essential)

The Benefits:

• 23 days holiday rising to 25 days holiday after five years’ service (plus UK bank holidays)
• Annual Bonus (should the business hit agreed targets) – after probationary period
• Life Insurance
• Holiday Buying Scheme (giving you the opportunity to buy an additional five days’ holiday) – after probationary period
• Cycle Scheme – after probationary period
• Health Cash Plan Scheme (after one years’ service) including:
  • Dental
  • Optical
  • Health & Wellbeing and health screening
  • Combined Physiotherapy
  • Chiropody
  • Employee Perks Portal
• Training opportunities
• Excellent career progression opportunities
• Ad-hoc employee functions including bi-annual Summer Social (usually held in June each year)