Purchase Ledger Administrator

hays-gcj-v4-pd-online; Droitwich Spa; On-site; GBP 25,000 - 35,000; Full time

Job summary

Une entreprise primée recrute un Purchase Ledger Administrator pour son équipe finance. Le poste requiert de fournir un service efficace tout en gérant le ledger d'achats, incluant le traitement des factures et la gestion des relations avec les fournisseurs. Un package d'avantages attrayant est offert, incluant des remises, une assurance vie et un régime de retraite.

Benefits

Colleague discounts

Life insurance

Pension scheme

Free parking

Qualifications

• Expérience antérieure en purchase ledger et administration.
• Compétences informatiques – maîtrise de Microsoft Office.
• Bon niveau de compétence dans l'utilisation d'Excel.

Responsibilities

• Surveiller et allouer les factures envoyées par email et par courrier.
• Traiter les factures de détail et non-détail via le système de correspondance des factures.
• Répondre au téléphone et résoudre les questions des fournisseurs.

Skills

Attention to detail

Analytical skills

Team player

Tools

Microsoft Office

Excel

Job description

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EU work permit required:

Yes

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Job Reference:

8d5092e0b81a

Job Views:

8

Posted:

17.06.2025

Expiry Date:

01.08.2025

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Job Description:

Your new company

Your new company

Hays is working exclusively with an award-winning organization that is looking to hire a full-time permanent Purchase Ledger Administrator for their finance team.

Your new role

My client is seeking a Purchase Ledger Administrator to join their Accounts team. The role involves providing a professional and efficient service to the Finance and Buying functions. This individual needs to contribute to the smooth running of the Purchase Ledger team and be accountable for an accurate purchase ledger. Assistance with biannual stock takes is required, as well as providing administrative support to the Purchase Ledger Co-ordinator, EPOS Manager, and Financial Controller (FC) in line with business needs.

General duties/key responsibilities include:

1. Monitor and allocate invoices sent by email and post.
2. Process retail and non-retail invoices through our invoice matching system.
3. Liaise with purchasing department and stores to resolve queries.
4. Create new supplier accounts on the system, including updating and ensuring the accuracy of supplier records, including payment terms.
5. Answer the phone and resolve supplier queries.
6. Ensure supplier invoices and credit notes are properly agreed with goods received confirmations and return shipments, resolving discrepancies in conjunction with the appropriate Departments/Suppliers on a timely basis.
7. Reconcile monthly supplier statements and act as necessary.
8. Assist with and eventually run the processing of weekly supplier BACS runs, obtaining approval from the Finance Director (FD) before processing on a timely basis each week. Ensure good business relationships by sending out relevant remittances.
9. Raise international payments to overseas suppliers and notify the FC and FD when these invoices are due for payment on a timely basis.
10. Support monthly GRNI reconciliations.
11. Issue and balance petty cash and gift cards.
12. Work to strict month-end deadlines.
13. Support audit requests as part of the year-end financial audit procedures.
14. Perform other ad hoc administration duties as required.

What you'll need to succeed

The successful candidate will have:

1. Previous purchase ledger and administration experience.
2. IT skills – proficiency in Microsoft Office software.
3. A good level of competence in using Excel.
4. Excellent attention to detail.
5. Analytical and numerical skills.
6. A flexible approach to essential tasks and duties.
7. Be a team player.

What you'll get in return

A generous benefits package including:

• Colleague discounts
• Life insurance
• Pension scheme
• Free parking