Public Communications & Project Admin Coordinator

Farrans; Nottingham; On-site; GBP 22,000 - 32,000; Full time

Job summary

Farrans in the United Kingdom is seeking a versatile administrator with strong communications responsibilities for a site-based role in Nottingham. You will split your time between classic project administration and delivering clear public information on Traffic Management (TM) changes and road closures.

The role demands excellent written and verbal communication, proficient MS Office use, and the ability to work to deadlines within a team.

Qualifications

• Excellent communication skills both written and verbal.
• Working knowledge in Microsoft Word and Excel.
• Capable of working on own initiative whilst in a team environment.
• Enthusiasm to learn new experiences and support colleagues.
• Able to prioritise, multi-task and meet deadlines.
• Previous construction industry experience.
• Experience in public or stakeholder communications.

Responsibilities

• Project & Site Administration: manage document control, including uploads into SharePoint/Conex and other systems, ensuring Quality and H&S compliance.
• Act as Project Superuser for the access control system (MSite): issue registration emails, monitor expiry dates, run reports and audits.
• Support Accounts by managing invoice approvals, delivery dockets, and maintaining the signatures list using Coins OA.
• Main point of contact for site visitors, front of house, visitor sign-in, PPE, and site inductions.
• Carry out general office duties including stationery, PPE and consumables, and update onsite information boards.
• Assist at project close-out, including file archiving and final site administration requirements.
• Coordinate CCS audits with site management team.
• Coordinate delivery of contract customer liaison and care standards.
• Respond to customer emails and enquiries, ensuring clear, accurate communication.
• Prepare and issue TM change notifications and stakeholder alerts.
• Write and publish website updates based on TM changes and project progress.
• Create and distribute road closure notifications for the public and affected parties.
• Liaise with internal teams to gather current information reflecting latest site activity and TM plans.
• Occasionally travel to other Farrans projects or Head Offices.

Skills

Excellent communication

Public/stakeholder communications

Organisational skills

Initiative

Multi-tasking

Deadline awareness

Team collaboration

Tools

MS Office (Word & Excel)

Job description

Farrans in the United Kingdom is seeking a versatile administrator with strong communications responsibilities for a site-based role in Nottingham. You will split your time between classic project administration and delivering clear public information on Traffic Management (TM) changes and road closures.

The role demands excellent written and verbal communication, proficient MS Office use, and the ability to work to deadlines within a team.