Site Administrator

Farrans; Lairg; On-site; GBP 24,000 - 32,000; Full time

Job summary

Farrans is recruiting a Site Administrator for our Chleansaid Wind Farm in the UK to coordinate and manage all administrative duties, ensuring timely information for the Project Manager and site teams.

You will organise workload, manage document control via Sharepoint and Aconex, handle front-of-house tasks, inductions, and assist with end-of-project closure and archiving. A proactive, team-oriented admin professional with MS Office skills will fit well.

Qualifications

• Excellent communication skills - both written and verbal.
• Working knowledge in Microsoft Office packages including Word and Excel.
• Capable of working on own initiative whilst working in a team environment.
• Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard-working team.
• Able to prioritise, multi-task and an understanding of deadlines and working to achieve these.
• Previous construction industry experience.

Responsibilities

• Document control including inputting data and uploading documents into various systems including Sharepoint and Aconex (Farrans Document Management System) and ensure all paperwork is filled as per the correct procedures for Quality and H&S.
• Project Superuser for the access control system, MSite . Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
• Assist the Accounts department to ensure invoices are signed and approved quickly. Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA and keep the approved signature list up to date.
• Main point of contact for all visitors to site / front of house. Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE. Assist the team with inductions. Assist the team at the end of the project closing the site down correctly and archiving paperwork as per procedures.
• Carry out general office duties including ordering office supplies, PPE and consumables for site, update all information boards on site.
• Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.
• Occasionally there may be the need to travel to other Farrans projects or Head Offices.
• The above is not an exhaustive list of duties and you may be asked to help with ad-hoc duties as requested by onsite management.

Skills

Communication skills

MS Office

Word

Excel

Teamwork

Initiative

Time management

Construction experience

Job description

We are recruiting for a Site Administrator on our Chleansaid Wind Farm, you will manage and coordinate all administrative duties, ensuring timely and accurate information for the Project Manager and site teams.

You will need to be able to organise your workload, filing methods and work in a clear and logical manner, following process and procedure. You must be able to meet deadlines without compromising on quality and work on your own initiative whilst working in a team environment. You must be able to demonstrate enthusiasm to learn new experiences and skills and be supportive of and part of a hard-working team and as part of this team with the ability to quickly build strong working relationships with people at all levels.

You must also demonstrate the confidence to use your communication skills to ask questions to seek and clarify information.

Responsibilities

• Document control including inputting data and uploading documents into various systems including Sharepoint and Aconex (Farrans Document Management System) and ensure all paperwork is filled as per the correct procedures for Quality and H&S.
• Project Superuser for the access control system, MSite . Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
• Assist the Accounts department to ensure invoices are signed and approved quickly. Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA and keep the approved signature list up to date.
• Main point of contact for all visitors to site / front of house. Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE. Assist the team with inductions. Assist the team at the end of the project closing the site down correctly and archiving paperwork as per procedures.
• Carry out general office duties including ordering office supplies, PPE and consumables for site, update all information boards on site.
• Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.
• Occasionally there may be the need to travel to other Farrans projects or Head Offices.
• The above is not an exhaustive list of duties and you may be asked to help with ad-hoc duties as requested by onsite management.

Qualifications

• Excellent communication skills - both written and verbal.
• Working knowledge in Microsoft Office packages including Word and Excel.
• Capable of working on own initiative whilst working in a team environment.
• Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard-working team.
• Able to prioritise, multi-task and an understanding of deadlines and working to achieve these.
• Previous construction industry experience.

About Us

Here at Farrans we build, we transform, and we connect. Making a positive difference to the communities in which we operate is our passion and we place social responsibility at the heart of every scheme.

The projects we deliver have an important role in the everyday lives of people in the UK & Ireland. We are committed to making a positive impact on the environment and strive for sustainability in all we do.

Our culture is one of transparency, equality and encouragement, where questions are welcomed, learning never stops and access to support is provided.

Farrans are an equal opportunities employer and are committed to creating a diverse and inclusive work environment for all. Should you require any reasonable adjustments throughout our recruitment process, please don't hesitate to let us know.

When you come to Farrans, you can make a big impact. We love enthusiasm, new ideas and innovation. Your well-being is our priority.

Our people are our greatest asset, which is why we offer a comprehensive benefits package designed to support you to achieve your full potential.

Our career development opportunities provide you with a clear progression pathway, advanced education in your core subjects as well as management and leadership opportunities to excel quickly.

We understand the importance of work life balance. We offer flexible working hours (where applicable) and generous leave policies to help you maintain a healthy work-life integration.

We know that our most important asset is our people and that is why we have invested significantly to ensure the physical and mental wellbeing of all our employees.

Job Info

• Job Identification 316
• Job Category Administration
• Posting Date 09/02/2026, 09:00 AM
• Locations Lairg, Sutherland, United Kingdom
• Job Schedule Full time

Lairg, Sutherland, United Kingdom