Proposal Analyst - EMEA

TripActions, Inc.; City Of London; On-site; GBP 55,000 - 75,000; Full time

Job summary

TripActions, Inc. is seeking a detail-oriented Proposal Analyst to support end-to-end proposal development in a fast-growing startup. You will craft compelling RFX responses and manage content within Arphie, our AI-powered proposal platform.

The role requires strong writing, project management, and cross-functional collaboration with Sales, Product, Legal, and Compliance to ensure timely, high-quality submissions and accurate product positioning.

Qualifications

• Bachelor's degree in Communications, Journalism, English, or related field.
• 2–4 years of proposal coordination, RFP writing, or sales enablement in B2B SaaS/tech.
• Familiarity with proposal automation tools; Arphie is a strong plus.
• Excellent writing, editing, and proofreading with keen attention to detail.
• Strong project management and ability to manage multiple priorities under tight deadlines.
• Experience with Salesforce, Slack, Google Workspace, and MS Office.

Responsibilities

• Manage end-to-end proposal development and respond to RFPs, RFIs, and vendor questions.
• Tailor proposals to client needs, ensuring compliance and brand consistency.
• Maintain and update the proposal content library and ensure accurate product positioning.
• Collaborate cross-functionally with Sales, Product, Legal, Compliance, and other teams; coordinate reviews and approvals.

Skills

Strong writing skills

Project management

Cross-functional collaboration

Independent and proactive

Education

Bachelor's degree in Communications, Journalism, English, or related field

Tools

Salesforce

Slack

Google Suite

MS Office

Arphie

Responsive

Loopio

Job description

About the Role

We're seeking a detail-oriented and proactive Proposal Analyst to support the end-to-end proposal development process in a fast-paced, high-growth startup environment. This role is ideal for someone who thrives in dynamic, evolving environments, enjoys solving problems, and is eager to take ownership of systems and processes that directly impact sales success.You will play a key role in crafting compelling RFX responses, while also helping to manage content and tools-especially Arphie, our AI-powered proposal management platform. This role requires adaptability, initiative, and excellent cross-functional candidates should bring foundational experience in the travel industry and a deep commitment for mastering Navan's product ecosystem, business model, and the broader corporate travel and expense landscape. This role requires excellent organizational skills, strong attention to detail, and the ability to thrive in a fast-paced environment.

What You'll Do:

Proposal
DevelopmentManage and respond to RFPs, RFIs, and vendor questionnaires in collaboration with Sales, Product, Legal, and other subject matter experts.Analyze requirements and tailor responses to align with client needs, ensuring compliance and brand consistency.Ensure timely, high-quality proposal submissions under tight deadlines.Content ManagementHelp maintain the proposal content library, ensuring all information is accurate, up to date, and properly ensure content reflects the latest product capabilities, positioning, and compliance standards.Collaboration & CommunicationWork cross-functionally with product, marketing, legal, compliance, and technical teams to gather accurate input for proposals.Coordinate internal review and approval workflows.Communicate proposal timelines, responsibilities, and status updates clearly and consistently.

What We're Looking For:

• Bachelor's degree in Communications, Journalism, English, or related field.
• 2-4 years of experience in proposal coordination, RFP writing, or sales enablement-ideally within a B2B SaaS or tech company.
• Familiarity with proposal automation platforms such as Responsive, Loopio, etc.; (direct experience with Arphie is a strong plus.)
• Excellent writing, editing, and proofreading skills with a keen eye for detail.
• Strong project management and organizational skills; able to manage multiple priorities under tight deadlines.
• Technically savvy, with experience using CRM systems (e.g., Salesforce), collaboration tools (e.g., Slack), Google Suite and MS Office.
• Ability to work independently in a fast-paced, ever-changing startup environment.
• Comfort working cross-functionally with both technical and non-technical teams.

Preferred Skills:

• Hands-on experience applying large language models (LLMs) like ChatGPT to support proposal writing, content management, or sales enablement workflows.
• Experience working with SaaS travel and expense management solutions.
• Experience is the corporate travel and/or fintech space preferred.
• Familiarity with industry compliance frameworks (SOC 2, GDPR, ISO 27001, etc.).
• Experience scaling proposal operations in a startup or growth-stage company.

Navan uses AI-assisted Automated Employment Decision Tool (Metaview) to assist with evaluating resumes against job qualifications for this role. All final decisions are made by human recruiters and hiring managers. Human oversight:Metaview does not automatically reject candidates or make final hiring decisions. Our recruiters and hiring managers review all outputs and make the final hiring decision regarding every application.