Property Secretary / PA

Hatch Brenner LLP; Norwich; On-site; GBP 25,000 - 34,000; Full time

Job summary

Hatch Brenner LLP in Norwich is seeking a Secretary/PA to support the Fee Earners in the Property Department. You will handle typing of correspondence and documents, manage invoices and payments, and respond promptly to correspondence, calls and emails.

The role requires organising meetings, booking rooms and virtual conferences, maintaining department and individual diaries, and coordinating property transactions with clients and agencies.

Qualifications

• Typing correspondence and documents including letters and emails.
• Organising meetings and managing diaries for fee earners.
• Dealing promptly with all correspondence/instructions and client enquiries.
• Basic IT support and handling general administration tasks.

Responsibilities

• Typing correspondence and documents including letters and e-mails.
• Assisting in the production of bills and completing payment requests for accounts.
• Dealing promptly with all correspondence/instructions.
• Dealing promptly with all telephone/faxes and emails.
• Organising meetings with other fee earners and clients; booking Meeting Rooms, Teams and Zoom calls.
• Keeping departmental and individual diaries up to date.
• Managing property diaries and liaising with parties in transactions.
• Managing general administration tasks required on cases.
• Meeting and greeting clients and providing refreshments.
• HM Land Registry registrations and client ID handling.
• Minute taking.

Skills

Typing

Diary management

Meeting coordination

Client liaison

IT basics

Tools

Microsoft Teams

Zoom

Job description

An exciting position for a Secretary / PA employed to assist the Fee Earner or Fee Earners in the performance of their roles in the Property Department.

Responsibilities

• Typing correspondence and documents including letters and e mails.
• Assisting in the production of bills and completing payment requests for accounts.
• Dealing promptly with all correspondence/instructions.
• Dealing promptly with all telephone/faxes and emails.
• Organising meetings with other fee earners and clients as necessary or directed.
• Booking Meeting Rooms, organising Teams and Zoom Conference Calls.
• Keeping departmental and individual diaries up to date.
• Managing property diaries and liaising with all parties and agencies involved in transactions.
• Managing task activityin conjunctionwith fee on case portfolio.
• Dealing with initialclient enquires and providing quotes.
• Managing general administration tasks required on cases.
• Meeting and greeting clients and providing refreshments.
• Setting up and clearing down meeting rooms.
• Dealing with registrations and the HM Land Registry.
• Obtaining client ID.
• Minute taking.

Other Duties

You are also expected to carry out any reasonable additional duties as may be requested to assist in the smooth running of the Department or in support of the designated Fee Earner or Fee Earners, specifically to include basic IT support.