Property Coordinator

Hexagon Group; London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading company in property management seeks a Property Coordinator to support operations at a prestigious commercial building in London. The role involves coordinating maintenance activities, liaising with contractors, and ensuring compliance with regulations. Ideal for candidates with a technical interest in facilities management looking to advance their careers in a dynamic environment.

Qualifications

• Experience supporting facilities or property management teams.
• Knowledge of maintenance procedures and Building Management System (BMS) operations.
• Experience with planned preventative maintenance (PPMs) and managing permits to work.

Responsibilities

• Coordinate hard services maintenance activities ensuring compliance.
• Liaise with contractors for planned maintenance and reactive repairs.
• Assist in health and safety compliance by maintaining accurate records.

Skills

Communication

Organisational Skills

Technical Interest in Facilities Management

Education

IOSH or NEBOSH Certification

Job description

Property Coordinator

City of London

35,000 - 45,000 DOE

We are seeking a dedicated and organised Property Coordinator to support with the daily operational management of hard services at a prestigious, iconic commercial building in London. This role offers the chance to work closely with contractors, occupiers, and the property management team to ensure all mechanical, electrical, and building systems operate smoothly and comply with regulations.

This position is ideal for someone with a technical interest in facilities management who wants to gain further knowledge supporting hard services within a high-profile environment.

Key Responsibilities:

• Coordinate and monitor all hard services maintenance activities within the building, ensuring compliance with contractual and statutory requirements
• Liaise directly with specialist contractors for planned maintenance, reactive repairs, and statutory inspections (e.g., HVAC, fire safety systems, electrical installations)
• Manage service contracts administration, including raising work orders, tracking progress, and ensuring timely completion of works
• Support health and safety compliance by maintaining accurate records of risk assessments, safety certificates, and statutory inspections related to hard services
• Act as a key contact for occupiers regarding building services issues and coordinate swift resolutions
• Assist in emergency procedures and response coordination related to building systems
• Maintain comprehensive records and documentation of maintenance activities and compliance certificates
• Support project teams on hard services-related lifecycle replacements and refurbishment projects by coordinating suppliers and technical documentation

The successful candidate will have excellent communication and organisational skills, a keen interest in building services, and experience supporting facilities or property management teams. The ideal candidate will have experience and knowledge of maintenance procedures, including planned preventative maintenance (PPMs), managing permits to work, and overseeing BMS (Building Management System) operations. Full training will be provided to support development in any areas where additional knowledge is required. Relevant qualifications such as IOSH or NEBOSH would be advantageous.

If you are looking to advance your career by working in a dynamic environment supporting the hard services of a landmark property, we would love to hear from you.