Property Coordinator

Pret A Manger; London; On-site; GBP 28,000 - 40,000; Full time

Job summary

A leading company in the food industry is looking for a Project Coordinator and Property Administrator to enhance their property team's efficiency. The role involves managing project-related administration, liaising with construction and finance teams, and ensuring the timely completion of projects within budget. Successful candidates will have strong organisational skills, a proactive attitude, and experience in project coordination.

Qualifications

• Detail-oriented and proactive with excellent organisational skills.
• Strong verbal and written communication skills.
• Ability to work to tight deadlines and with minimal supervision.

Responsibilities

• Support the Construction team with project-related administration.
• Manage Purchase Orders and cost reporting processes.
• Collaborate with finance on budgeting and payments.

Skills

Organisational skills

Problem-solving

Communication

Multitasking

Excel

PowerPoint

Word

Job description

Making days (and careers) brighter

We’re proud to be a global business. Our mission is simple: to make every day a little bit brighter for our wonderful customers, teams, and communities.

We believe in being kind, generous, and honest. That’s why, at the end of each night, we donate as much of our unsold food as possible to those who need it most. And why we support those experiencing homelessness through The Pret Foundation.

Pret is also a place of opportunity, constantly creating. We're growing fast through franchise partnerships around the world, giving hardworking, passionate, and wonderful people the chance to shine. (Like you).

We work with those who share our enthusiasm for our four values:

• Happy Teams, Happy Customers
• Amazing Standards Every Day
• Never Standing Still
• Doing The Right Thing

Now, let’s talk about you and the job…

A bit about the role

• We are seeking a detail-oriented and proactive Project Coordinator and Property Administrator to be an integral part of the property team.
• You will contribute to the effective day-to-day running of the business and the shaping of the new store opening strategy.
• The role will work closely with the Construction, Acquisitions, and Estates Teams to ensure projects are completed on time, within scope, and within budget.

The magic you’ll bring

• Excellent organisational skills and multitasking abilities
• Strong verbal and written communication skills
• Confidence in Excel, PowerPoint, and Word
• Problem-solving skills and a ‘can-do’ attitude
• Proactive with the ability to work with minimal supervision
• Ability to work to tight deadlines

Key Responsibilities & the day-to-day

• Supporting the Construction team with project-related administration
• Raising, issuing, and receipting Purchase Orders, managing the cost reporting process, including project-specific reports and budget trackers
• Raising and tracking all Opex & Capex requests
• Understanding and working with Pret's NetSuite system alongside the Finance team to implement changes
• Adhering to Pret's financial processes and ensuring invoice accuracy by resolving errors
• Collaborating with the finance team on ad hoc requests such as Capital Allowances and closing POs
• Supporting the weekly payment run and managing contractor queries regarding payments
• Monitoring costs against budgets and alerting Property Directors of potential overspend
• Completing and organizing project-specific administration and filing
• Liaising with shop teams on refurbishment, furniture, and equipment projects
• Gathering information for onboarding new suppliers and raising supplier tickets
• Managing supplier CIS registration and PO deductions
• Participating in ad hoc projects within the wider team and business

Pret Behaviours

• Passion
• Clear Communication
• Team Working
• Great Execution
• Open to Change
• One Pret
• Business Sense