Property Coordinator

Pret A Manger; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A global restaurant chain is looking for a proactive Project Coordinator and Property Administrator to join their property team in London. This role involves supporting various teams with project administration, managing financial processes, and ensuring efficient store opening strategies. Ideal candidates will possess excellent organizational and communication skills, and must be comfortable multitasking in a dynamic environment.

Qualifications

• Detail-oriented with strong organizational abilities.
• Experience in project administration preferred.
• Proactive and capable of working independently.

Responsibilities

• Support construction team with project-related administration.
• Raise and manage Purchase Orders.
• Ensure timely project completion within budget.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Multitasking

Tools

Excel

PowerPoint

Word

Job description

Making days (and careers) brighter

We’re proud to be a global business. And our mission is simple, really: to make every day a little bit brighter for our wonderful customers, teams and communities.

We believe in being kind, generous and honest. That’s why, at the end of each night, we donate as much of our unsold food as possible to those who need it most. And why we support those experiencing homelessness through The Pret Foundation.

Pret is also a place of opportunity, that’s constantly creating. We're growing fast, through franchise partnerships all around the world. Where hardworking, passionate, wonderful people from around the world are given the chance to shine. (Like you).

And we work with those who also share our enthusiasm for our four values

• Happy Teams, Happy Customers
• Amazing Standards Every day
• Never Standing Still
• Doing The Right Thing

There’s more to the story, of course. But now, let’s talk about you, and the job…

A bit about the role

• We are seeking a detail-orientated and proactive Project Coordinator and Property Administrator to be an integral part of the property team.
• You will contribute, as part of the wider property team, to the effective day to day running of the business and the shaping of the new store opening strategy.
• The role will work closely with the Construction, Acquisitions and Estates Teams to ensure projects are completed on time, within scope and within budget

The magic you’ll bring

• Excellent organisational skills and multitasking abilities
• Strong verbal and written communication skills
• Confident in Excel, PowerPoint & Word
• Confident in problem-solving and a ‘can do’ attitude
• Proactive with an ability to work with minimal supervision
• Ability to work to tight deadlines

Key Responsibilities & the day to day

• Supporting the Construction team with any project-related administration
• Raising, issuing and receipting Purchase Orders, as well as managing the cost reporting process to include project specific reports and budgetary trackers
• Raising and tracking all Opex & Capex requests
• Gaining a full understanding of Pret's NetSuite system working with the Finance team to champion any changes
• Understanding and adhering to Pret's financial processes
• Ensuring all invoices can be processed by solving invoice errors, e.g. incorrect PO numbers, POs being closed, or POs being fully billed
• Working closely with the finance team on ad hoc requests, e.g. Capital Allowances, closing POs, project information
• Supporting with the weekly payment run, ensuring all paid invoices are due and answer contractor queries regarding payment dates
• Tracking costs against individual budgets ensuring the Property Directors are aware in advance of any potential overspend
• Completing and collating all project specific administration and filing in the appropriate location on the internal drives
• Liaising with shop teams on small scale refurbishment, furniture and equipment projects
• Gaining all necessary information for onboarding new suppliers/contractors and raising new supplier tickets
• Managing which suppliers are CIS registered and adhering to the correct PO deductions where necessary
• Taking part in ad hoc projects as required within the wider team and business.

Pret Behaviour

• Passion
• Clear Communication
• Team Working
• Great Execution
• Open to Change
• One Pret
• Business Sense