Property & Compliance Coordinator (HSE Admin)

Equals One Ltd; Coulton; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Free on-site parking

Free lunch during working hours

8% employer-matched pension

Life assurance

Employee Assistance programme

Job summary

Equals One Ltd. is seeking a Property and Compliance Administrator to support the Head of Property Services with records, compliance, HSE administration, and contractor coordination. The role covers documentation, reporting, and service portfolio management.

You will maintain RFI/inspection trackers, assist RAMS processes, and liaise with contractors and suppliers to ensure timely, compliant operations. Based in Ampleforth, the role is full-time with organisational impact across the Abbey estate.

Qualifications

• GCSEs (or equivalent) including English and Maths.
• Own transport required - located Ampleforth.
• Previous experience in an administrative role.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience maintaining confidential and accurate records.
• Ability to prioritise workload and meet deadlines.

Responsibilities

• Provide day-to-day administrative support to the Head of Property Services.
• Manage calendars, meetings, appointments, and departmental correspondence.
• Prepare reports, presentations, meeting minutes, and documentation.
• Maintain accurate filing systems, databases, and property records.
• Coordinate purchase orders, invoices, and expense processing.
• Maintain compliance trackers for statutory inspections and certifications.
• Monitor expiry dates and ensure timely scheduling of inspections and remedial works.
• Assist in the administration of HSE policies, procedures, and reporting systems.
• Maintain accident, incident, and near-miss records.
• Coordinate HSE training records and certification tracking.
• Support risk assessment and method statement (RAMS) administration.
• Help ensure contractors and suppliers submit required HSE documentation before commencing works.
• Liaise with contractors, suppliers, tenants, and internal departments.
• Schedule maintenance visits, inspections, and service appointments.
• Track completion of reactive and planned maintenance works.
• Assist with contractor onboarding and documentation checks.
• Monitor service level agreements (SLAs) and elevate outstanding issues where necessary.
• Assist in analysing service performance data and identifying trends.
• Support budget tracking and invoice reconciliation where applicable.

Skills

Organisational skills

Communication skills

Time management

Education

GCSEs incl. English & Maths

Tools

Microsoft Office

Microsoft Excel

Microsoft Word

Outlook

Job description

Equals One Ltd. is seeking a Property and Compliance Administrator to support the Head of Property Services with records, compliance, HSE administration, and contractor coordination. The role covers documentation, reporting, and service portfolio management.

You will maintain RFI/inspection trackers, assist RAMS processes, and liaise with contractors and suppliers to ensure timely, compliant operations. Based in Ampleforth, the role is full-time with organisational impact across the Abbey estate.