Property Administrator

Ampleforth Abbey; Ryedale; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Work in an exceptional setting

Up to 8% employer-matched pension

Free lunch during working hours

Free on-site parking

Discount at Abbey Tea Room and Shop

Job summary

Ampleforth Abbey is seeking a Property & Compliance Administrator to support our Property Services team in North Yorkshire. The role focuses on delivering essential administrative and operational support across the property portfolio, reporting to the Head of Property Services.

You will coordinate calendars, prepare reports, maintain records and assist with compliance tracking. A strong administration background and willingness to learn are essential.

Qualifications

• Strong administration background with excellent organisational skills and attention to detail.
• Ability to manage calendars, meetings and correspondence.
• Experience with property, facilities, compliance or HSE is advantageous but not essential.

Responsibilities

• Provide day-to-day administrative support to the Head of Property Services.
• Manage calendars, meetings, appointments and correspondence.
• Prepare reports, presentations, minutes and documentation.
• Maintain property records, databases and filing systems.
• Coordinate purchase orders, invoices and expenses.
• Maintain compliance trackers and monitor inspection dates.
• Support Health, Safety & Environmental administration.
• Liaise with contractors, suppliers, tenants and internal teams.
• Schedule maintenance visits, inspections and service appointments.
• Track planned and reactive maintenance.

Skills

Administration

Organisation

Communication

Record keeping

MS Office

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Ampleforth Abbey | Full-time | 37 hours per week | Monday–Friday

Salary: Highly Competitive

Looking for a role where your administration skills really make a difference?

Ampleforth Abbey Trust is looking for an organised, capable and proactive Property & Compliance Administrator to join our Property Services team.

You don't need to be a property or compliance expert.

If you have a strong administration background, excellent organisational skills and an eye for detail, we'd love to hear from you. The property, compliance and HSE elements of the role can be learned on the job, with support from our experienced team.

What will you be doing?

Property & Compliance Administrator

Reporting to the Head of Property Services, you'll provide essential administrative and operational support across our property portfolio.

Your role will include:

• Providing day-to-day administrative support to the Head of Property Services
• Managing calendars, meetings, appointments and correspondence
• Preparing reports, presentations, minutes and documentation
• Maintaining accurate property records, databases and filing systems
• Coordinating purchase orders, invoices and expenses
• Maintaining compliance trackers and monitoring inspection and certification dates
• Supporting Health, Safety & Environmental administration
• Maintaining accident, incident and near-miss records
• Coordinating HSE training and certification records
• Supporting the administration of risk assessments and RAMS
• Liaising with contractors, suppliers, tenants and internal teams
• Scheduling maintenance visits, inspections and service appointments
• Tracking planned and reactive maintenance
• Supporting contractor onboarding and documentation checks
• Monitoring outstanding works, SLAs and service performance

It's a varied role where no two days are quite the same.

What we're looking for

• An experienced administrator, ideally comfortable working independently
• Highly organised, methodical and able to manage competing priorities
• Confident communicating with colleagues, contractors and external suppliers
• Accurate and comfortable working with records, deadlines and confidential information
• Proficient in Microsoft Word, Excel and Outlook
• A good written and verbal communicator

Property, facilities, compliance or HSE experience is an advantage – but it isn't essential.

We're much more interested in finding someone with the right attitude, organisational ability and willingness to learn.

You’ll be joining a unique organisation in a beautiful setting in the Howardian Hills, working alongside the Benedictine community and a friendly team of around 60 lay staff. Ampleforth welcomes thousands of visitors each year through its Retreat Centre, Visitor Centre, Shop and Tea Room.

Why work at Ampleforth Abbey?

We know that choosing a job isn’t just about salary. We offer a range of benefits designed to make working here rewarding:

• Work in an exceptional setting
• Up to 8% employer‑matched pension
• Life Assurance
• Christmas Closure
• Free lunch during working hours
• Free on‑site parking
• Free passes to borrow for Historic Houses and Yorkshire Great Houses, Castles and Gardens
• 20% discount at the Abbey Tea Room and Abbey Shop
• 50% discount on fitness suite, swimming and other activities at St Albans Centre
• Employee Assistance Programme
• Access to a retail savings platform

These benefits are in addition to the opportunity to work in a peaceful and genuinely unique environment, as part of a hardworking and welcoming team.

Could this be you?

Pertainingly you’re an experienced administrator looking for a more interesting and varied role.

Pertainingly you’re currently working in an office, education, hospitality, finance, legal, local government or another administrative environment and are looking for an opportunity to develop new skills.

Or perhaps you’re already working in property or facilities and are looking for a role with a better working environment.

You don’t need to know everything about property compliance on day one.

If you’re organised, reliable, confident with administration and keen to learn, we’d love to hear from you.

Ampleforth Abbey, North Yorkshire YO62 4EN

37 hours per week | Monday–Friday

Highly Competitive Salary

Own transport is required due to our rural location.

Ampleforth Abbey Trust is committed to the highest standards of safeguarding. All appointments are subject to a DBS check and satisfactory references.

If you’re looking for a role where you can use your existing skills while learning something new, we’d love you to consider joining us.