Property Assistant

Poppy Lane Placements Ltd; Greater London; On-site; GBP 50,000 - 70,000; Full time

Job summary

Poppy Lane Placements Ltd is recruiting a Property Assistant for a global investment firm in Mayfair, London. The role supports day-to-day management of a private residential portfolio, collaborating with the Director of Property and household staff to ensure seamless operations.

The ideal candidate is highly organised, detail-focused and able to juggle priorities. A background in property or related fields is preferable; English fluency and right to work in the UK are essential.

Qualifications

• Background in property is ideal or related experience in lettings, estate agency, PA/office admin, or hospitality

Responsibilities

• Support day-to-day management of the residential portfolio
• Prepare properties for the family and guests with household staff and contractors
• Process orders, deliveries, refunds and payments
• Schedule planned and reactive maintenance, follow up issues and sign off completed works
• Manage utility accounts and suppliers for value
• Research, vet and manage contractors to ensure on-time, on-budget delivery
• Prepare regular reports, help with property budgets and maintain records
• Refine operating procedures and take on ad hoc projects

Skills

Property management

Organised

Attention to detail

Liaison with contractors

Education

Degree or strong A Levels

Job description

Role: Property Assistant

Reporting to: Director of Property

Location: Mayfair, London

Salary: £50,000-£70,000 GPA (DOE), with an excellent benefits package

Contract: Permanent

Hours: Full-time, in the office

Start date: Flexible

A global investment firm is looking for a Property Assistant to join the small team managing its principal's

private international residential portfolio, based in its offices in Mayfair.

Working closely with the Director of Property, you will keep the properties running to an exceptional

standard and make sure every arrival is seamless. You will join a team that sets the gold standard for

processes and operational excellence, and the role offers broad exposure to property management.

The ideal candidate will be highly organised and detail-focused, able to juggle several priorities at pace. A

background in property is ideal, although strong candidates from lettings or estate agency, PA or office

administration, or hospitality and concierge will also be considered, provided they have a genuine interest

in property. They will be polished, personable and confident communicating with colleagues, contractors

and household staff, and discreet, with sound judgement in confidential matters. This is not a graduate

role.

Duties include:

• Supporting the day-to-day management of the residential portfolio
• Preparing properties for the family and their guests, often at short notice, alongside household staff and contractors
• Processing orders, deliveries, refunds and payments
• Scheduling planned and reactive maintenance, following up open issues and signing off completed works
• Managing utility accounts and suppliers to secure good value
• Researching, vetting and managing contractors so work is delivered on time and on budget
• Preparing regular reports, helping with property budgets and maintaining property records and action trackers
• Helping refine operating procedures and taking on ad hoc projects

To be considered for this role, you must:

• Have some work experience (this is not a graduate role); a background in property is ideal
• Have a degree and/or strong A Levels
• Speak English fluently
• Hold the right to work in the UK