Property and Tenancy Administrative Support

South Oxfordshire and Vale of White Horse District Councils (trading as South & Vale); Abingdon; On-site; GBP 21,000 - 28,000; Full time

Job summary

South Oxfordshire and Vale of White Horse District Councils (trading as South & Vale) are seeking an efficient administrator to support the Housing Landlord Team and the Director of Housing and Environment. The role involves fast-paced duties, coordinating meetings, handling inquiries, and drafting documents to support housing-related activities.

The successful candidate will possess strong IT skills (MS Office), excellent communication, and the ability to work independently while prioritising

Qualifications

• 5 GCSEs at grades A-C including English and Mathematics.
• Strong written and verbal communication skills.
• Excellent IT skills, especially MS Office.
• Ability to act on own initiative.
• Ability to prioritise work, plan and meet deadlines.

Responsibilities

• Arranging meetings as required, including minute taking.
• Managing correspondence for the Housing Landlord Team, logging enquiries, redirecting to or gathering information from other teams.
• Providing support with the various tenant email inboxes, responding to tenant or redirecting emails to other teams.
• Draft documents, such as policies, procedures and reports (including collating and interpreting data) for the Housing Landlord Team and Director of Housing and Environment.
• Provide ad hoc cover for the Property and Tenancy Officers/Assistants as requested, including raising and coding purchase orders.
• Assist with updating the Housing Landlord website pages for both councils.

Skills

GCSEs including English & Maths

Written & verbal communication

MS Office

Initiative

Time management

Education

GCSEs including English & Maths

Tools

MS Office suite

Job description

About The Role

Why join us

We believe in putting our people first – we work hard every day to make sure everyone can achieve a healthy and enjoyable work-life-balance. That is why we have a very flexible hours system.

We are seen as being customer focused, approachable and business-like. We are honest and open and are renowned for providing high quality cost-effective service.

About the role

Are you looking for an exciting and varied role? the successful applicant will be working a fast paced team and will provide high-quality support to the Housing Landlord Team and the Director of Housing and Environment. Enabling them to ensure the successful delivery of housing related activities in South Oxfordshire and Vale of White Horse councils.

Essential criteria for the role

1. 5 GCSEs at grades A-C including English and Mathematics or an equivalent level of qualification.
2. Well-developed written and verbal communication skills
3. Excellent IT skills, especially MS Office (Outlook and excel)
4. Ability to act under own initiative
5. Ability to prioritise work, plan and work to deadline

Key responsibilities for the role

• Arranging meetings as required, including minute taking
• Managing correspondence for the Housing Landlord Team, logging enquiries, re-directing to or gathering information from other teams
• Providing support with the various tenant email inboxes, responding to tenant or re-directing emails to other teams
• Draft documents, such as policies, procedures and reports. (including collating and interpreting data) for the Housing Landlord Team and Director of Housing and Environment
• Provide ad hoc cover for the Property and Tenancy Officers/Assistants as requested, including raising and coding purchase orders
• Assist with the updating of the Housing Landlord website pages for both councils

A full list of the duties this role provides, as well as the benefits we offer, can be found within the job description.

Please note that we do not hold a sponsor licence and are unable to support visa applications. To be considered for this role, you must already have the legal right to work in the UK. If you are unsure about your eligibility, please refer to the UK Government’s guidance before applying.

Thank you for taking the time to read our advert, we look forward to receiving your application.