Property and Facilities Manager

Gleeson Recruitment Group; Birmingham; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading firm of Patent and Trade Mark attorneys seeks a Property and Facilities Manager to oversee their Birmingham office portfolio. Responsibilities include ensuring health and safety compliance, managing office relocations, and liaising with subcontractors. The ideal candidate will have experience in property management and facilities management, with strong budget and compliance skills. This full-time position offers an opportunity to work in a dynamic environment with a focus on creating suitable workspaces.

Qualifications

• Experience in property and facilities management within commercial portfolios.
• Good understanding of health and safety compliance.

Responsibilities

• Manage a portfolio of 8 offices ensuring compliance with health and safety.
• Liaise with property agents and manage office relocations.
• Oversee service charge budgets and negotiate lease terms.

Skills

Property Management

Facilities Management

Health & Safety Compliance

Budget Management

Job description

Gleeson Recruitment Group provided pay range

This range is provided by Gleeson Recruitment Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Gleeson Recruitment Group

Role – Property and Facilities Manager

Location- Birmingham

Your role as a Property and Facilities Manager:

Our client are a leading and largest firm of Patent and Trade Mark attorneys in the UK with over 60 partners and 350 employees. Our attorneys are highly skilled in all technical fields. We have 8 offices in the UK: London, Oxford, Cambridge, Birmingham, Manchester, Edinburgh, Glasgow and Aberdeen.

The Real Estate and Facilities Manager works closely with the local office management, the central finance team and the firm’s property consultants to ensure that the firm’s property portfolio is fit for purpose, cost effective and provides the most suitable work environment. They manage all matters in relation to leases, rates, service charges and offer guidance and project management support when an office relocation or new office space is required.

Your duties and responsibilities as a Property and Facilities Manager:

Day to day

• Manage a portfolio of 8 offices, ensuring all are compliant with health and safety and maintenance requirements.
• Liaising with property managing agents and subcontractors for all property matters
• Managing office moves and any refurbishments
• Directly manage 1 x Facilities Coordinator from the Birmingham office
• Maintain suitable records of all documentation in relation to the firm’s property portfolio.
• Check all rent, service charge, and rates invoices to ensure correct and timely payments are made.
• Regularly communicate with service charge advisor to ensure all landlords/landlords’ agents are providing value for money and in-line with any negotiated caps.
• Deal with rent reviews to ensure best possible terms.
• Monitor business rates and challenge where appropriate.
• Regularly communicate with local office management to ensure office space is fit for purpose; to discuss any issues with the property, and how improvements can be made to the working environment.
• Notify both the central finance team and local office management of all upcoming lease events.
• Act as point of contact for all wayleave, license to alter and other related matters.
• Act as a point of escalation for issues with landlords and their representatives, property agents and suppliers of services, raising and overseeing the resolution of location specific issues and risks.
• Oversee the firm’s archival storage.
• Work closely with local management, the appointed property consultants and central finance to form a property strategy when a lease is due to end - typically renewal or relocation.
• Act as main point of contact for all advisors, including appointed property consultants, surveyors, fit-out contractors and solicitors.
• Provide end-to-end project management support including dealing with any snagging issues.
• Short list and inspect potential new premises.
• Negotiate Heads of Terms with landlord and fit-out contractors.
• Input in design and layout of new office.

Specifically for the Birmingham office, you will:

• Ensure the building is compliant with health and safety standards and raise HSE awareness; maintain effective Health & Safety (H&S) and First Aid processes: including regulatory compliance, ergonomic and risk assessments, sourcing H&S support/equipment and liaising with external contractors for testing of electrical appliances and fire-fighting equipment; advise OMP of H&S issues and take appropriate agreed steps to resolve.
• Act as first point of contact for the building management team; oversee the maintenance of contract services, including cleaning, maintenance, office equipment and furniture, as well as office infrastructure; seek to obtain best deals from suppliers, ensuring that agreed SLAs and performance standards are met; take steps to resolve issues, should they arise.

To be successful in your role, you should have the following skills and experience:

• Experience and knowledge of both property management and facilities management within a commercial office property portfolio
• Good understanding of H&S compliance and building compliance
• Experience managing subcontractors
• Ability to understand leases and rent
• Ability to manage service charge budgets
• Happy to travel to other locations as and when required

If you would like to discuss this role further please contact Jade Whitmore on 07306626969 / [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

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