Property and Facilities Manager

JR United Kingdom; Birmingham; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading firm of Patent and Trade Mark attorneys in the UK is seeking a Property and Facilities Manager to oversee a portfolio of offices. The role involves ensuring compliance with health and safety standards, managing leases, and coordinating office relocations. The successful candidate will work closely with local management and property consultants, ensuring a cost-effective and suitable work environment for all employees.

Qualifications

• Experience in property and facilities management within a commercial office portfolio.
• Knowledge of health and safety and building compliance.

Responsibilities

• Manage a portfolio of 8 offices ensuring compliance with health and safety.
• Liaise with property managing agents and subcontractors.
• Handle rent reviews and monitor business rates.

Skills

Property and Facilities Management

Health and Safety Knowledge

Subcontractor Management

Lease Understanding

Budget Management

Job description

Role – Property and Facilities Manager

Location- Birmingham

Your role as a Property and Facilities Manager:

Our client is a leading and largest firm of Patent and Trade Mark attorneys in the UK with over 60 partners and 350 employees. Our attorneys are highly skilled in all technical fields. We have 8 offices in the UK: London, Oxford, Cambridge, Birmingham, Manchester, Edinburgh, Glasgow, and Aberdeen.

The Real Estate and Facilities Manager works closely with the local office management, the central finance team, and the firm’s property consultants to ensure that the firm’s property portfolio is fit for purpose, cost-effective, and provides the most suitable work environment. They manage all matters related to leases, rates, service charges, and offer guidance and project management support for office relocations or new office spaces.

Your duties and responsibilities as a Property and Facilities Manager:

Day to day

• Manage a portfolio of 8 offices, ensuring all are compliant with health and safety and maintenance requirements.
• Liaise with property managing agents and subcontractors for property matters.
• Manage office moves and refurbishments.
• Manage 1 Facilities Coordinator in Birmingham.
• Maintain records of all property-related documentation.
• Check rent, service charge, and rates invoices for accuracy and timeliness.
• Communicate regularly with service charge advisors to ensure value for money and adherence to negotiated caps.
• Handle rent reviews to secure the best terms.
• Monitor business rates and challenge where appropriate.
• Coordinate with local management on office space issues and improvements.
• Notify finance and management of lease events.
• Manage wayleave, license to alter, and related matters.
• Escalate issues with landlords, property agents, and suppliers, overseeing resolutions.
• Oversee archival storage.
• Collaborate on property strategies for lease renewals or relocations.
• Coordinate with advisors, surveyors, contractors, and solicitors.
• Support project management, snagging, and inspections for new premises.
• Negotiate lease terms and contribute to office design and layout.

Specific to Birmingham office:

• Ensure building compliance with health and safety standards and promote HSE awareness.
• Manage maintenance contracts, including cleaning, equipment, and infrastructure.
• Negotiate with suppliers to meet SLAs and resolve issues promptly.

Skills and experience required:

• Experience in property and facilities management within a commercial office portfolio.
• Knowledge of H&S and building compliance.
• Experience managing subcontractors.
• Understanding leases, rent, and service charge budgets.
• Willingness to travel as needed.

To discuss this role further, please contact Jade Whitmore at 07306626969 or [emailprotected]