Property Administrator (Glasgow)

BNP Paribas Group; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in property management seeks a dedicated Administrative Support professional to assist a team of surveyors in Glasgow. The role involves report preparation, client engagement, and general administrative duties. Ideal candidates will possess GCSE qualifications, relevant experience, and strong IT skills. In return, the company offers a comprehensive benefits package including health support and financial perks.

Benefits

Private medical

25 days annual leave plus public holidays

Health screening

Gym discounts

Wellbeing support

Volunteering opportunities

Travel & retail discounts

Pension Plan

Life assurance (8x salary)

Bonus scheme

Qualifications

• Previous experience in a similar administrative role.
• Excellent written and spoken English skills required.
• Proficiency in IT systems including Microsoft Office.

Responsibilities

• Preparing monthly client property reports and liaising with FM teams.
• Calculating fees for team members and managing diaries.
• Performing general administrative duties and ensuring Quality Assurance compliance.

Skills

Written English

Spoken English

IT Systems Proficiency

Education

GCSE level education or equivalent

Tools

Microsoft Office

Job description

The role

Provision of a full administrative service to a team of surveyors within the Property Management business line.

Responsibilities

1. Preparing monthly client property reports, extracting financial/arrears and tenancy information from Tramps database, updating tenancy schedules, and running utility graphs/data.
2. Liaising with FM teams and onsite management personnel to update FM report material, including environmental & risk management reports. Communicating with client lawyers on licences, assignments, and leasing updates. Ensuring contact details are current. Formatting, printing, and binding reports.
3. Preparing monthly Dashboard reports.
4. Assisting with the preparation of presentation materials, including formatting, graphs, and slides.
5. Calculating and raising fees for team members, monitoring fee increases in line with Management Agreements, checking fee workbooks, reviewing weekly aged debt lists, and pursuing overdue debts.
6. Setting up new clients on Optimus and conducting KYC checks on new or expired clients.
7. Ensuring Quality Assurance files are up-to-date and compliant.
8. Calculating and preparing building insurance apportionments.
9. Typing correspondence, minutes, reports, and spreadsheets.
10. Managing diaries—organizing meetings, room bookings, catering, and travel arrangements.
11. Performing general administrative duties for surveyors and FM staff, including answering calls, archiving, managing department post, and creating files.
12. Coordinating and coding supplier invoices.
13. Preparing change notes to maintain tenant information.
14. Interpreting commercial leases, including Scottish law, to extract lease details.
15. Possessing basic knowledge of commercial property management.
16. Coordinating team reporting and data collection to ensure accuracy and progress tracking.

Person specification

Qualifications/Key Skills

• GCSE level education or equivalent, including English and Mathematics.

Experience

• Previous experience in a similar role.
• Excellent written and spoken English skills.
• Proficiency with IT systems, including Microsoft Office and other business software.

We are proud to offer award-winning benefits to support and reward our employees:

• Health & Leisure: Private medical, 25 days annual leave plus public holidays, optional additional days, health screening, gym discounts, wellbeing support, volunteering, cycle to work, eye care vouchers, travel & retail discounts, travel insurance, concierge, kids pass, golf card, social events, perks at work.
• Financial: Pension, life assurance (8x salary), group income protection, interest-free season ticket loan, bonus scheme, share plan, financial and mortgage advice.

BNP Paribas Real Estate is committed to diversity, inclusion, and equal opportunity regardless of race, gender, age, creed, religion, national origin, disability, marital status, sexual orientation, gender identity, or other protected statuses.