Property Administrator

Faces By Pureness; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading property development company in London is seeking a proactive Property Administrator to join their team. This exciting role involves supporting property managers with administrative tasks, managing communication, and facilitating meetings while ensuring effective office operations. The ideal candidate will demonstrate strong organizational skills, attention to detail, and a background in real estate or a related field, further supported by competitive benefits and opportunities for professional growth.

Benefits

Competitive salary

24 days holiday plus bank holidays

Life assurance

Private healthcare

Pension scheme

Employee assistance programme

Volunteering opportunities

Sponsorship of professional qualifications

Qualifications

• Proactive and highly organized individual.
• Experience in busy administrative roles, ideally within real estate.
• Excellent communication skills across various mediums.

Responsibilities

• Provide administrative support to Property Managers and maintain office functions.
• Manage diaries and meeting schedules for the property management team.
• Act as first point of contact for customer service queries.

Skills

Communication

Organizational Skills

Attention to Detail

Education

TPI qualification (working towards)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

1 month ago Be among the first 25 applicants

Who are we?

Founded in 1992 and with over 250 employees, Galliard Homes is London's largest privately owned property development and management group overseeing residential, hospitality, mixed-use, and commercial projects across London, the Home Counties, and the Midlands.

Who are we?

Founded in 1992 and with over 250 employees, Galliard Homes is London's largest privately owned property development and management group overseeing residential, hospitality, mixed-use, and commercial projects across London, the Home Counties, and the Midlands.

Galliard has a £4 billion portfolio of over 6,000 homes and 714,088 square feet of commercial developments under construction.

With an impressive portfolio of award-winning developments, we are proud to be considered as London's leading property developer.

The Position

A Property Administrator forms part of our in-house Property Management department and works alongside the wider Property Management team. A Property Administrator works closely with our Property Managers to ensure administrative support is provided and to assist with managing their diaries and meetings.

Duties Include But Not Limited To

• Provide administrative support to Property Managers and the wider office team, ensuring the office functions effectively.
• Maintain and update the purchase order system to ensure all expenditure is supported by a works order.
• Carry out general administrative duties including answering telephone calls, responding to residents and contractors queries, responding to and compiling emails, and drafting letters as required.
• Coordinate site visits and arrange access for contractors, inspectors and consultants.
• Update document control systems (Bluebox, Building Link, etc.) with change of resident contact details as needed.
• Act as first point of contact for customer service queries and complaints.
• Arrange and facilitate meetings, including taking meeting minutes when required.
• Manage diaries and meeting schedules for the property management team.
• Principle liaison with loss adjusters following any insurance claims, recording and maintaining a schedule of open claims and see them through to settlement.
• Update Quooda, Building Link, GEM Central Tracker and other databases.
• Manage the shared email inbox for the property management team.
  
  

The Person

Essential

The Property Administrator will be a proactive and highly organised individual with proven experience in a busy administrative role within the real estate sector or a related field. They will be confident in supporting multiple colleagues, managing competing priorities, and maintaining a professional and approachable manner. Strong attention to detail, excellent communication skills, and a willingness to learn and grow within the property management function are essential. They will also meet the below criteria:

• Previous experience providing administrative support to multiple colleagues in a fast-paced, dynamic environment.
• Background in the real estate sector, which could include property management, facilities, construction, maintenance or similar.
• Excellent communication skills across face-to-face, telephone, and email interactions, with a professional approach.
• Proficient in basic Microsoft packages including Word, Excel and Outlook with the ability to learn new systems as needed.
• Exceptional administration skills, with strong attention to detail and accuracy.
• Excellent organisation, prioritisation, and time management abilities.
  
  

Desirable

• Working towards a TPI qualification.
• Familiarity with new build residential and mixed-use developments.
  
  

The Benefits

As a family-owned business, we want everyone to feel at home from day one. In return for commitment, loyalty, and hard work, we offer benefits ranging from:

• Competitive salary
• 24 days holiday plus bank holidays
• Life assurance
• Private healthcare
• Critical illness insurance
• Matching contribution pension scheme
• Discretionary salary and bonus review
• Employee assistance programme
• Discounted gym memberships
• Cycle to work Scheme
• Discount portal
• Volunteering opportunities
• Sponsorship of professional qualifications and accreditations

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Management

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