Property Administrator

Workman; Glasgow; On-site; GBP 19,000 - 26,000; Full time

Benefits offered by this job

Hybrid working

Study support

Discretionary annual bonus

Healthcare

Life insurance

Wellness programme

Long service holidays

Birthday off

Extra day between Christmas and New Yr

Job summary

Workman is seeking a Property Administrator to support the Client Partner and property management team, coordinating portfolio updates, reporting, data management and KPI attainment while maintaining strong occupier relations.

You will build professional relationships with Clients and Occupiers, manage multiple tasks to meet tight deadlines, and ensure data integrity in property management systems and reporting outputs.

Responsibilities

• Coordinate and collate updates for monthly/quarterly reporting, including chasing PM teams and preparing outputs.
• Submitting trackers and reports by deadlines; reviewing and suggesting more efficient processes.
• Support the PM team in service charge budgets and reconciliations.
• Update Health and Safety reports with PM-provided measures to reduce risk.
• Assist with sustainable property management through data collection and analysis.

Job description

About the role

A varied and responsible position providing administrative support to the Client Partner and property management team. Working with the Client Partner, the team is responsible for managing the Clients property portfolio, with a focus on delivering excellent service and maintaining strong occupier relations.

The Property Administrator will support the Client Partner and property management team to coordinate the Clients portfolio including reporting, data management, KPI attainments and overseeing one offprojects.

What matters most in this role

Building and maintaining close professional relationships with Clients, Occupiers and the PM teams is paramount to your success.

You will have experience with multi-tasking and working towards tight deadlines. You will regularly deal with a range of enquiries quickly and efficiently.

Attention to detail is crucial, especially in the maintenance of our databases, approving contractor invoices and preparing quarterly reports to send to clients.

You must have strong working knowledge of Microsoft Word, Excel, Teams and Share point.

Day to day, you’ll

• Coordinate and collate updates for monthly/quarterly reporting, including chasing PM teams, preparing and checking output as well as ensuring reports are delivered on time.
• Ensuring the PM teams update trackers at the required intervals and escalating to the Client Partner where appropriate.
• Submitting trackers and reports by the deadlines set. Reviewing and suggesting more efficient ways of working or simplified processes.
• Support the PM team to develop and implement emergency response plans.
• Act as the point of contact for data queries, coordinating the response from the various PM teams. Carrying out regular data integrity checks and updating the property management systems.
• Support the PM team on the completion of service charge budgets and reconciliations.
• Review and update Health and Safety Reports with measures provided by the PM team to reduce risk.
• Provide support with sustainable property management, to include the collection, management and analysis of utility data.

Why Workman?

Hybrid working to offer you a great work life balance, with a minimum of three days in the office.

Core working hours to allow for added flexibility and helps ease your commute to the office.

Study support

Discretionary annual bonus and salary reviews.

Healthcare, life insurance & wellness programme.

Long service additional holidays, your birthday off and an extra day between Christmas and New Year.

Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.

Social events throughout the year including a firm wide Christmas party!

Generous referral bonus.

About Workman

As the UK’s leading independent commercial property management specialist, Workman has an enviable position within the property industry.

We are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors.

We pride ourselves on the caliber of our employees and their unique skill sets.

For more information on working for Workman please visit our website:

WORKMAN.CO.UK/OURPEOPLE

Equal opportunities

We are an equal opportunities employer, and it is our policy to recruit a diverse workforce and follow the guidelines of the Equality Act 2010.

This job description does not form part of your contract of employment, and the duties may be amended from time to time.