Property Administrator

JR United Kingdom; City Of London; On-site; GBP 29,000 - 35,000; Full time

Job summary

A respected estate agency in South London is seeking a Property Administrator to support daily operations across Sales, Lettings, and Property Management. The role includes managing client interactions, CRM systems, and administrative tasks. Offering a dynamic office environment, this position provides opportunities for professional growth and development.

Benefits

20 days holiday + bank holidays

Exposure to senior leadership

Friendly office culture

Qualifications

• 3–4 years’ experience in residential property administration.
• Familiar with Alto (essential) and preferably Rex.
• Excellent communication and organizational skills.

Responsibilities

• Handle front-of-house duties, client interactions, and enquiries.
• Manage the CRM system, update listings, and maintain data accuracy.
• Administer tenancy progression and associated documentation.

Skills

Communication

Organizational Skills

Tools

Alto

Rex

Job description

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Property Administrator, london (city of london)

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Client:

James & Partners

Location:

london (city of london), United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

5

Posted:

26.06.2025

Expiry Date:

10.08.2025

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Job Description:

The Opportunity

A respected and long-established independent estate agency in South London is seeking a highly organised, proactive Group Administration Manager. With offices in Peckham and London Bridge, the business operates across Sales, Lettings, and Property Management, and is known for delivering a high standard of service. This is a hands-on, varied support role that works closely with the Group Managing Director and senior stakeholders across multiple departments.

The Role

You’ll be instrumental in the smooth running of daily operations, helping the team deliver a professional, efficient, and client-focused service. This is an office-based position with broad responsibilities, from front-of-house duties to tenancy progression, CRM management, marketing support, and operational coordination.

Key Responsibilities

• Act as front-of-house across both offices – handling calls, emails, and client visits with professionalism
• Maintain and manage CRM systems (Alto essential, Rex desirable): update listings, log enquiries, book viewings, and maintain data accuracy
• Administer tenancy progression and associated documentation (agency agreements, AML compliance, advertising, etc.)
• Oversee office operations – supplies, keys, cleanliness, and presentation
• Support marketing initiatives – canvassing, portal listings, brochures, and mail-outs
• Liaise with clients, contractors, and leads – triaging and directing enquiries as needed
• Assist sales, lettings, and property management teams with general admin and occasional negotiation or viewing cover

Ideal Candidate Profile

• 3–4 years’ experience in residential property, ideally in lettings/sales administration or tenancy progression
• Familiar with Alto (essential) and preferably Rex
• Excellent communication and organisational skills
• Able to handle a fast-paced, multi-tasking environment
• Confident, professional presentation and phone manner
• No driving licence required
• Salary up to £35,000 depending on experience
• Based 4 days in Peckham, 1 day in London Bridge
• Working hours: Mon–Thurs 8.45am–5.45pm, Fri 8.45am–5.00pm
• 20 days holiday + bank holidays (plus 1 extra day per year of service)
• Exposure to senior leadership with development opportunities
• Friendly, supportive, and close-knit office culture