Property Admin & Projects Coordinator (Hybrid)

THE BODY SHOP; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

The Body Shop is seeking an organised Property Administration Assistant to support the Property function across the UK retail estate. Hybrid working from the UK Support Office with store/site visits as required.

You will handle day-to-day administration, create and manage vendors, IMOs and POs, and track invoices and budgets. Collaboration with stores, contractors and internal teams is essential for successful maintenance and store reset activities.

Qualifications

• Experience in administration, coordination, finance administration, property, facilities or retail operations support preferred.
• Strong organisation, attention to detail and ability to manage multiple priorities.
• Confident communicator with the ability to build effective relationships with stores, colleagues, suppliers and external partners.
• Comfortable working with purchase orders, invoices, trackers, schedules and basic budget information.
• Experience of SAP, procurement systems, maintenance systems or project trackers would be beneficial.

Responsibilities

• Provide day-to-day administration support to the Property Director and wider Property team.
• Create and maintain vendors, IMOs and purchase orders, receipt completed work and monitor invoices through to payment.
• Support budgeting activity by keeping trackers, schedules and records accurate and up to date.
• Liaise with stores, contractors and internal teams to coordinate maintenance jobs, updates, access arrangements and follow-up actions.
• Arrange landlord and third-party agent property inspections, including diary coordination, store access and action tracking.
• Support the UK store reset project by maintaining project trackers, coordinating store-level activity and following up actions, POs, invoices and supplier updates.
• Escalate risks, delays or issues promptly and help ensure clear, timely communication across stakeholders.

Skills

Administration

Coordination

Budgeting

Vendor management

Communication

Tools

SAP

Procurement systems

Maintenance systems

Project trackers

Job description

The Body Shop is seeking an organised Property Administration Assistant to support the Property function across the UK retail estate. Hybrid working from the UK Support Office with store/site visits as required.

You will handle day-to-day administration, create and manage vendors, IMOs and POs, and track invoices and budgets. Collaboration with stores, contractors and internal teams is essential for successful maintenance and store reset activities.