Property Admin & Projects Coordinator

The Bodyshop; City of Westminster; On-site; GBP 24,000 - 34,000; Full time

Job summary

The Body Shop in the UK is seeking an organised administrator to support the Property function across the UK retail estate, including the store reset project. The role covers day-to-day administration, budgeting support, and coordination with stores, contractors and internal teams to ensure timely actions and accurate records.

You will create and maintain vendors and purchase orders, process invoices, and keep trackers and schedules up to date, ensuring clear communication with stakeholders and

Responsibilities

• Provide day-to-day administration support to the Property Director and wider Property team.
• Create and maintain vendors, IMOs and purchase orders, receipt completed work and monitor invoices through to payment.
• Support budgeting activity by keeping trackers, schedules and records accurate and up to date.
• Liaise with stores, contractors and internal teams to coordinate maintenance jobs, updates, access arrangements and follow-up actions.
• Arrange landlord and third-party agent property inspections, including diary coordination, store access and action tracking.
• Support the UK store reset project by maintaining project trackers, coordinating store-level activity and following up actions, POs, invoices and supplier updates.
• Escalate risks, delays or issues promptly and help ensure clear, timely communication across stakeholders.

Job description

The Body Shop in the UK is seeking an organised administrator to support the Property function across the UK retail estate, including the store reset project. The role covers day-to-day administration, budgeting support, and coordination with stores, contractors and internal teams to ensure timely actions and accurate records.

You will create and maintain vendors and purchase orders, process invoices, and keep trackers and schedules up to date, ensuring clear communication with stakeholders and