Property Accounts & Office Admin Specialist

Confidential; Greater London; Presencial; GBP 32.000 - 36.000; Tempo integral

Resumo da vaga

Confidential in Camden is seeking an Office & Accounts Administrator to keep the office, paperwork and finances running smoothly. The role covers accounts payable and admin across multiple properties, with duties from invoicing and payroll input to VAT preparation and filing.

The successful candidate will have at least 5 years in office or accounts admin within property, be proficient in Xero and Excel, and comfortable using property management software.

Qualificações

• Minimum 5 years' experience in office or accounts administration within property.
• Be confident with Xero and Excel.
• Experience with property management software.
• Excellent accuracy and attention to detail.
• AAT Level 2 or equivalent bookkeeping knowledge.

Responsabilidades

• Collect supplier invoices and utility bills as they arrive by email and post. Download bills from supplier portals.
• Check each invoice against the order, contract or agreement. Send queries to whoever placed the order.
• Rename and file every invoice using the company's expense codes, by company and property.
• Prepare the weekly payment run for approval. Approved payments are made by James or Kate; the administrator does not authorise payments.
• Load payroll and PAYE payments from the figures the bookkeeper provides.
• Send the week's invoices to the bookkeeper on a set day and keep the reference copy filed.
• Keep the bank account and supplier details list up to date and confirm any change of supplier bank details by phone before it is used.
• Act as the bookkeeper's day‑to‑day contact for missing invoices, receipts and queries.
• Help set up and apply the new cost codes, so every cost is allocated to a property and a company.
• Gather the information needed for VAT returns, year‑end accounts and confirmation statements, to the deadlines in the calendar.

Conhecimentos

Office administration

Accounts administration

Property industry experience

Attention to detail

5+ years experience in property admin

Formação

AAT Level 2 or equivalent bookkeeping knowledge

Ferramentas

Xero

Excel

Property management software

Descrição da vaga

Confidential in Camden is seeking an Office & Accounts Administrator to keep the office, paperwork and finances running smoothly. The role covers accounts payable and admin across multiple properties, with duties from invoicing and payroll input to VAT preparation and filing.

The successful candidate will have at least 5 years in office or accounts admin within property, be proficient in Xero and Excel, and comfortable using property management software.