Projects Coordinator

Smart Managed Solutions; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in engineering services is seeking a Projects Coordinator in London. The role involves coordinating project documentation, managing budgets, and ensuring timely project completion. Candidates should have at least 2 years of experience and strong organizational skills to support project delivery effectively.

Qualifications

• 2+ years experience in a similar role.
• Good basic education including GCSE English & Maths.
• Higher education is beneficial.

Responsibilities

• Manage and oversee all project documentation, ensuring accurate updates.
• Prepare project status reports for internal teams and clients.
• Track project performance metrics to support the Project Manager.

Skills

Project Documentation Management

Communication

Budget Tracking

Compliance Tracking

Schedule Management

Education

GCSE English & Maths

Higher Education (A-Level, HNC/D, Bachelor’s/Master’s degree)

Job description

At SMART, we partner with some of the world’s leading companies to maintain their facilities to the highest standards, delivering a truly customer-focused experience. For over a decade, we have provided top-tier engineering services to premier data centres and commercial facilities globally.

Our success is built on recognising that people are at the heart of everything we do. While technology and infrastructure continue to evolve, it’s our people’s leadership and dedication that set us apart. We foster a culture of Empowerment, Integrity, and Passion – this is the Smart way.

About the Role

We are looking for a Projects Coordinator to join our dynamic team in London. This role is essential in supporting the project delivery team, ensuring smooth project documentation management, effective communication, and seamless coordination among team members, clients, and vendors.

You will also play a key role in Work in Progress (WIP) and debt management, ensuring projects are completed on time, within budget, and meet all regulatory and client requirements.

Key Responsibilities:

• Manage and oversee all project documentation, ensuring accurate updates and distribution.
• Maintain project status updates, schedules, cash flow forecasts, and data within project management tools.
• Prepare and present project status reports for internal teams and clients.
• Track project performance metrics, including SLAs & KPIs, to support the Project Manager.
• Schedule and coordinate project meetings and communication plans.
• Assist with budget tracking, schedule updates, and project administration deliverables.
• Support contract-related tasks, such as tender openings, contract management, and compliance tracking.
• Process project commitments, including Agreements, Contracts, Work Authorizations, and Purchase Orders.
• Review invoices and pay applications for compliance with governance and client requirements.
• Manage WIP and debt, ensuring financial health and timely invoicing.
• Assist in project close-out procedures, including documentation archiving and compliance checks.
• Act as a point of contact for escalated project matters, ensuring smooth progression.

What We’re Looking For:

• Experience: 2+ years in a similar role.
• Education: Good basic education, including GCSE English & Maths.
• Desirable: Higher education (A-Level, HNC/D, Bachelor’s/Master’s degree) would be beneficial.

Interested? Apply today and become part of the Smart team!