Project Support Officer

NHS; Swansea, Wrexham, Cardiff; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading public health organization in Wales is seeking a motivated individual for a project management administration role. The successful candidate will provide support on various projects, ensuring efficient administration and stakeholder engagement. This position offers flexible working options and requires strong project management skills, with a preference for candidates who can speak Welsh.

Benefits

Flexible working

Home or remote working options

Qualifications

• Experience supporting projects in a formal project environment.
• Knowledge of project management methodologies.
• Evidence of continuous professional development.

Responsibilities

• Provide efficient administration and project support.
• Manage stakeholder communications and diary management.
• Support the development and oversight of project documentation.

Skills

Communication

Interpersonal Skills

Project Management

Organizational Skills

Problem Solving

Education

Level 6 qualification (e.g. bachelor's degree BA/BSc, NVQ level 6)

Tools

MS Project

SharePoint

Microsoft Office Suite

Job description

We are looking for a highly motivated and skilled individual who is interested in an opportunity to work with the Quality, Nursing and Allied Health Professionals Directorate, providing project management administration and support on a range of projects and objectives.

Main duties of the job

Working with the Service User Engagement team you will be responsible for providing efficient administration and project support to enable successful projects. This will involve working with stakeholders,diary management, preparing for and supporting meetings, supporting the development and oversight of project documentation, actively monitoring project action logs, andsupporting the timely delivery of a range of projects and objectives.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales' where we play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales. Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

To find out more about working for us, the benefits we offer and guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Other

• Ability to travel between sites in a timely manner to meet the needs of the service.

Qualifications and Knowledge

• Level 6 qualification (e.g. bachelor's degree BA/BSc, NVQ level 6); or equivalent qualification; or equivalent level of relevant knowledge and skills
• Knowledge of project management methodologies
• Evidence of continuous professional development

Experience

• Experience supporting projects in a formal project environment where professional management methods and techniques were applied including evaluation.
• Experience of managing and organising multiple projects simultaneously.
• Experience of implementing and managing documentation control systems including the use of SharePoint.
• Full understanding of the Principles of Data Protection, Information Asset management, including completing of DPIA's and other impact assessments or data sharing agreements.
• Experience of using MS Project or equivalent to manage project reporting.
• Formal minuting.
• Previous NHS experience

Skills and Attributes

• Excellent written and verbal communication skills including presentation skills.
• Excellent interpersonal skills and the ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority.
• Ability to structure, schedule & monitor programmes of work.
• Confident in the understanding of the project life cycle and able to implement processes for successful monitoring and delivery of the projects/programmes.
• Proven ability in developing work processes, assess the effectiveness of these and make appropriate improvements.
• Proficient in the use of standard Microsoft software, such as Outlook, Teams, Word, Excel, PowerPoint and SharePoint.
• Ability to work under pressure whilst meeting deadlines and adapt to changes in demand and workload.
• Ability to work unsupervised with responsibility for managing own work.
• Ability to demonstrate understanding and application of our workplace values, together with the underpinning behaviours identified for success in this role.
• Welsh Language Skills are desirable at levels 1 to 5 in understanding, speaking, reading, and writing in Welsh.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Full-time,Flexible working,Home or remote working