Project Support Officer

Northern Lincolnshire and Goole NHS Foundation Trust; Scunthorpe; On-site; GBP 30,000 - 38,000; Full time

Job summary

Northern Lincolnshire and Goole NHS Foundation Trust is seeking a proactive administrator to support the Project Office with project delivery, documentation and governance. The role covers project, operational, technical and administrative tasks to help meet timescales identified in project plans.

The successful candidate will maintain and file project documentation, liaise with Health Groups, Wards, Secretaries, Governance and Line Managers, and act as a first point of contact for enquiries.

Responsibilities

• Provide project, operational, technical and administrative support to the Project Office to ensure delivery of projects to timescales in the plans.
• Maintain project documentation, coordinate meetings, take minutes, and act as a point of contact for end users and stakeholders.

Job description

Provides project, operational, technical and administrative support to the Project Office to ensure successful delivery of projects to the timescales identified within the project plans. Develops, maintains and files project documentation in accordance to the department's standards. Maintains a professional working relationship with system suppliers, project and implementation team members and end users, and is a point of contact for project enquiries from end users and project key stakeholders. May provide training to key project team members required to ensure effective management of Project plans, project documentation and reports and risk and issue logs.

To have responsibility for specific key work projects/tasks and will be required to act on their own initiative to see these through to a timely conclusion., Liaise with Health Groups, Wards, Secretaries, Governance and Line Managers to support effective service delivery and timely project completion. Coordinate meetings, prepare agendas and papers, take minutes, record actions and monitor progress. Build effective relationships with Trust colleagues, external agencies, contractors and stakeholders. Provide professional customer service and comprehensive administrative support to Senior and Project Management Teams, working independently, using initiative and prioritising workloads under pressure. Manage electronic diaries, meetings, travel, accommodation and events. Produce accurate correspondence, reports and project documentation. Ensure compliance with Trust policies, Information Governance, Records Management, Health and Safety and Directorate standards. Maintain accurate paper and electronic records. Support contractor inductions and control systems. Coordinate project activities, including contractors, programmes of work, site access,
service isolations and work orders. Assist Project Managers with delivering projects on time, within budget and to required standards. Support commissioning, implementation and small-scale projects, prepare progress reports, monitor actions and escalates issues where appropriate.

The Humber Health Partnership is one of the largest acute and community Partnership arrangements in the NHS, seeing well over one million patients every year and managing a budget of over £1.3 billion.

Made up of two Trusts - Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) and Hull University Teaching Hospitals NHS Trust (HUTH) - our Partnership has significant ambitions and is committed to delivering world-class hospital and community services for the 1.65 million people we serve.

Together we employ nearly 20,000 staff. Our five main hospital sites are Diana, Princess of Wales Hospital, Scunthorpe General Hospital and Goole and District Hospital, for NLAG and Hull Royal Infirmary and Castle Hill Hospital for HUTH.

As Teaching Hospitals working with the Hull York Medical School, we both lead and contribute to research in many areas - biomedical research, primary care, palliative medicine, cardiovascular and respiratory medicine, vascular surgery, cancer surgery and oncology.

We believe that by developing a diverse, inclusive, innovative, skilled and caring workforce, we can deliver excellent care to our patients and a great future for our employees, our Partnership and our community.