Project Support Officer

Vattenfall; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

Ein innovatives Unternehmen sucht einen engagierten Project Support Officer, der die Projektteams zum Erfolg führt. In dieser Rolle sind Sie der erste Ansprechpartner für organisatorische und administrative Aufgaben und fördern die besten Praktiken innerhalb des Projekts. Sie werden aktiv an der Finanzadministration, dem Risikomanagement und der Dokumentenverwaltung beteiligt sein. Diese Position bietet Ihnen die Möglichkeit, in einem internationalen Umfeld zu arbeiten und Ihre Fähigkeiten in einer dynamischen und unterstützenden Teamkultur weiterzuentwickeln. Wenn Sie eine Leidenschaft für Projektarbeit haben und sich in einem vielfältigen Team engagieren möchten, freuen wir uns auf Ihre Bewerbung.

Benefits

Gute Vergütung

Internationale Arbeitsumgebung

Möglichkeiten zur persönlichen und beruflichen Entwicklung

Qualifications

• Starke Kommunikationsfähigkeiten, um komplexe Projektteams zu leiten.
• Erfahrung in der Finanzadministration und im Risikomanagement.

Responsibilities

• Organisieren und verwalten von Projektdokumenten und -budgets.
• Unterstützen des Projektmanagers bei der Entscheidungsfindung.

Skills

Kommunikationsfähigkeiten

Initiative

Organisationsfähigkeit

Education

Abschluss in Betriebswirtschaft

Projektmanagement-Zertifizierung (IPMA-D, Prince 2)

Tools

SAP

Office 365

Sharepoint

Job description

The goal of a Project Support Officer is to lead the project to success. On a daily basis you will interact directly with the project team and the project manager. The successful candidate is able to identify the needs within the project and is flexible to jump in where there is a need in the different project management disciplines.

As part of Project Excellence, a Project Support Officer promotes the best practices and standards developed within the organization. In this role, you are an ambassador of lean processes and seek for improvement opportunities.

Finally, as a Project Support Officer you will always have the opportunity to learn, as every day in project work is new and exciting and offers many development options.

KEY RESPONSIBILITIES / DUTIES

· Organization and administration: the first point of contact within the project for organization and administrative tasks, organize on and off boarding of new project team members throughout the different stages and relevant equipment such as PPE.

· Financial Administration: processing of purchase requisitions and invoices in SAP.

· Document Management: updating and managing the document management systems.

· Financial Project Control: preparation of updated budget estimates based on data from financial controlling, planned tasks / work packages, forecasts, and risk expectations.

· Risk Management: conducting, preparing, and following up on risk workshops, maintaining a risk register and providing input for project and corporate risk reporting.

· Project Steering and Decision-Making Processes: supporting the project manager in setting up work packages, preparing project steering group meetings, preparing project reviews, and following up on recommendations.

· Project practices and governance: creating and maintaining the project specific handbook based on the applicable project management methodology and other relevant documents and structures. Organization, implementation, and follow-up of lessons learned workshops.

· Management Reporting: compiling and validating inputs required as part of the Project reporting cycle, as well as monitoring progress of open items and ensuring deadlines are met.

Qualifications

Our sought-after candidate has very good interpersonal skills as you will be dealing with complex and diverse project teams. Furthermore, you should be a motivated open person with:

· strong communication skills (active listening, empathy, open-mindedness).

· a high degree of initiative, commitment, and reliability.

· an organised and structured work style.

You have completed the relevant education within business administration and/or professional experience in purchasing or finance or in a similar function.

You have very good knowledge of working with Office 365 and Sharepoint, experience with SAP or other ERP systems is an advantage. You have already gained relevant experience in project work in various projects and / or have a project management certification (IPMA-D, Prince 2).

Additional Information

Our offer
Good remuneration, a challenging and international work environment, and the possibility to work with some of the best in the field. You will be working in interdisciplinary teams and you can always count on support from committed colleagues. We offer attractive employment conditions and opportunities for personal and professional development.

More Information
We welcome your application in English, no later than 25/05/2025. We kindly request that you do not send applications by any means other than via our website as we cannot guarantee that we will be able to process applications that are not made via our website.

For more information about the recruitment process you are welcome to contact our recruiter Adam Hammond via [e-mail]

Commitment to Diversity

Vattenfall is committed to promoting a diverse and inclusive community - a place where we can all be ourselves and succeed on merit. We offer a range of family friendly, inclusive employment policies, flexible working arrangements, staff engagement forums and services to support all our employees.

We are convinced that diversity contributes to build a more profitable and attractive company and we strive to be good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation.

We look forward to receiving your application!

Company Description

Vattenfall is a European energy company with approximately 21000 employees. For more than 100 years we have electrified industries, supplied energy to people’s homes and modernized our way of living through innovation and cooperation. We now want to make fossil-free living possible within one generation. To be able to reach this ambitious goal we are looking for talented individuals who, in addition to their passion for their own role, also have strong team spirit and want to contribute to supporting a meaningful corporate mission.

About the company

Vattenfall is a Swedish multinational power company owned by the Swedish State.