Project Support Officer

NHS National Services Scotland; Glasgow; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

NHS National Services Scotland seeks a postholder for the medical physics team, responsible for managing projects supporting the Scottish Breast Screening Programme. The ideal candidate will have an HND in Office Administration and strong skills in Microsoft Office, with a focus on effective communication and collaboration within a team. This hybrid position is based in Glasgow or Edinburgh, offering a supportive work environment with a comprehensive benefits package.

Benefits

Pension scheme

Work life balance policies

Occupational health services

Learning resource centres

Discounted leisure and shopping benefits

Qualifications

• Minimum HND in Office Administration.
• Experience in secretarial and administrative work.
• Knowledge of Microsoft Office products.

Responsibilities

• Manage and coordinate initiatives in the medical physics team.
• Provide project management support and coordinate data monitoring.
• Collaborate with a multi-disciplinary team.

Skills

Microsoft Office

Organisational skills

Interpersonal skills

Communication skills

Education

HND in Office Administration or equivalent

Job description

About The Organisation

National Services Scotland (NSS) is a national NHS Board operating right at the heart of NHSScotland providing invaluable support and advice at a strategic and operational level. NSS supports customers to deliver their services more efficiently and effectively and we offer shared services on a national scale using best-in-class systems and standards. Our priority is always the same to improve the health and well-being of the people of Scotland. We do this by working in partnership with colleagues across Health and Social Care to deliver fit for purpose solutions and systems, delivering high quality services that help our stakeholders to free up resources so they can be re-invested into essential services.

The Post

The postholder would be based within the medical physics team, within NHSScotland Assure. They would impact the effectiveness of the Scottish Breast Screening Programme, as the medical physics team provide a supportive role in the delivery of physics quality assurance for 6 Breast Screening Centres and 25 mobile mammography units. The team also support radiation protection across NHS National Services Scotland. The post holder would manage and co-ordinate various initiatives led by the medical physics team in support of their business plan. They would provide project management support to the programme, co-ordinating data monitoring, collaborating with other members of a multi-disciplinary team to ensure the effectiveness of the projects. In addition, they would co-ordinate the administration of projects being undertaken by the team and ensure activities and information related to these are appropriately communicated.

The Candidate

The Post holder is expected to have a minimum of an HND in Office Administration or equivalent, be numerate with sufficient experience of secretarial and administrative work. They must have in depth knowledge of Microsoft Office products, particularly Word, Excel, and Teams as well as IT, organisational, interpersonal and communication skills (written and oral). Experience in dealing directly with stakeholders and customers is required and they would be expected to work under own initiative as well as within the team and to adhere to deadlines.

Location and Working Pattern:

Gyle Square, Edinburgh or Delta House, Glasgow.

Currently hybrid working.

Expected hours would be during the working week of Monday to Friday and hours 9am-5pm, but would be agreed to suit the postholder and team.

It is a condition of this employment that you must live and remain a resident within the UK for the post in which you will be employed with NSS.

Benefits

Our benefits package includes pension scheme, comprehensive range of work life balance policies, occupational health services, learning resource centres and discounted leisure, financial and shopping benefits.

Inclusion

NHS National Services Scotland (NSS) is a national board and, as an anchor institution, it is our ambition to be a diverse and inclusive organisation where everyone feels welcome. We recognise that flexible working creates an inclusive workplace where employees can thrive and feel confident about their ability to balance their personal and professional responsibilities. This is supported through Once for Scotland flexible working policies. NSS has made a long-term commitment to staff health and well-being and offers many learning and development opportunities to support and improve our approaches to diversity, inclusion and mental health in the workplace. There are a number of equality staff networks in place which all staff are welcome to join. We are also an equal opportunities employer and as such guarantee to interview all disabled applicants who meet the minimum criteria for our vacancies. As an accredited Disability Confident Leader, it is the aim of NSS to offer a fully accessible and inclusive recruitment service that supports applicants on their candidate journey. If you are interested in any reasonable adjustments, please contact the Recruitment Team on [e-mail]

Further Information

For an informal discussion on the post, please contact Katherine Schofield, Lead Medical Physicist at [e-mail] / 07796 194120.

Closing date for completed applications is Tuesday 3rd June

Further information on NSS is available from: https://www.nss.nhs.scot/

Please note that the majority of correspondence is sent by e-mail only, so please check your e-mail regularly (including junk folders).

NHS National Services Scotland is an equal opportunities employer and as committed participant in the disability confident scheme, guarantees to interview all disabled applicants who meet the minimum criteria for our vacancies