Project Support Coordinator

Group Metropolitan; Greater London; Presencial; GBP 30.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Employee-Owned Trust (EOT)

Private Healthcare

Private Dental Insurance

Company Pension Scheme

Annual Leave – 24 days + UK Bank

Life Assurance

Professional Development

Descripción de la vacante

Group Metropolitan Ltd. is seeking a Project Coordinator to join our team in London. The role blends project administration with financial coordination to ensure safe, on-time delivery within budget and to high quality standards.

You will act as a key link between Project Managers, clients and subcontractors, driving efficiency, accuracy and client satisfaction. The position requires strong MS Office and proven experience in Procore/1 Breadcrumb, with a focus on cost control and reporting.

Formación

• 3+ years of experience within construction industry in admin/coordinator related role.
• Client facing with the ability to meet and discuss operational matters with building management, staff, and client representatives.
• Proactive and self-motivated – takes initiative and ownership of tasks without constant direction.
• Highly organised – able to manage competing priorities and deadlines effectively.
• Detail-oriented – ensures accuracy in financial records, documentation, and reporting.
• Resilient and adaptable – remains calm and flexible in a fast-paced, changing environment.
• Strong team player – collaborates effectively with colleagues, subcontractors, and clients.
• Client-focused – committed to providing excellent service and maintaining strong relationships.
• Positive and approachable – fosters a supportive and inclusive working environment.
• Strong proficiency in MS Office (Excel, Word, Outlook, Projects, Power Point) with advanced Excel skills (pivot tables, formulas, data tracking) Experience in Procore and 1 Breadcrumb or similar software's.
• Understanding of financial processes, including purchase orders, invoicing, and forecasting.
• Knowledge of Health & Safety and compliance documentation (RAMS, O&M manuals, permits).
• Ability to manage multiple projects simultaneously while maintaining attention to detail.
• Experience preparing reports, trackers, and financial summaries.
• Skilled in liaising with subcontractors, suppliers, and clients to gather information and ensure timely submissions.
• Confidence in supporting project managers with cost control and budget tracking.

Responsabilidades

• Project Coordination: Manage and update the Project Forecasting Tracker.
• Attend project meetings, prepare agendas, take minutes, and circulate actions to internal and external stakeholders.
• Ensure all project documentation (RAMS, permits, O&M manuals, handover packs) is collated, submitted, and filed correctly in SharePoint/Procore, also setting up projects on 1 Breadcrumb.
• Support Project Managers with procurement of subcontractors, suppliers, materials and expenses.
• Coordinate permits and site access, including parking arrangements.
• Prepare Health & Safety folders for larger projects.
• Assist Project Managers with applications for payment and invoicing.
• Raise purchase orders for labour, materials, and hire equipment.
• Track costs, expenses, and variations to ensure projects remain within budget.
• Support with monthly and annual project forecasting.
• Maintain accurate records of subcontractor quotations and costings.
• Bi- weekly meetings to be held with Management to update financial software (NetSuite) along with Department trackers.

Conocimientos

Client facing

Proactive and self-motivated

Highly organised

Detail-oriented

Resilient and adaptable

Strong team player

Client-focused

Positive and approachable

MS Office proficiency

Herramientas

Procore

1 Breadcrumb

NetSuite

SharePoint

Descripción del empleo

The role of a Project Coordinator at Group Metropolitan Ltd is integral to the successful delivery of our projects.

This position combines project administration with financial coordination, ensuring works are delivered safely,

on time, within budget, and to the highest standards of quality. Acting as a key link between Project Managers,

clients, and subcontractors, helping to drive efficiency, accuracy, and client satisfaction.

Job requirements

• 3+ years of experience within construction industry in admin/coordinator related role.
• Client facing with the ability to meet and discuss operational matters with building management, staff, and client representatives.
• Proactive and self-motivated – takes initiative and ownership of tasks without constant direction.
• Highly organised – able to manage competing priorities and deadlines effectively.
• Detail-oriented – ensures accuracy in financial records, documentation, and reporting.
• Resilient and adaptable – remains calm and flexible in a fast-paced, changing environment.
• Strong team player – collaborates effectively with colleagues, subcontractors, and clients.
• Client-focused – committed to providing excellent service and maintaining strong relationships.
• Positive and approachable – fosters a supportive and inclusive working environment.
• Strong proficiency in MS Office (Excel, Word, Outlook, Projects, Power Point) with advanced Excel skills (pivot tables, formulas, data tracking) Experience in Procore and 1 Breadcrumb or similar software's.
• Understanding of financial processes, including purchase orders, invoicing, and forecasting.
• Knowledge of Health & Safety and compliance documentation (RAMS, O&M manuals, permits).
• Ability to manage multiple projects simultaneously while maintaining attention to detail.
• Experience preparing reports, trackers, and financial summaries.
• Skilled in liaising with subcontractors, suppliers, and clients to gather information and ensure timely submissions.
• Confidence in supporting project managers with cost control and budget tracking.

Job responsibilities

Project Coordination

• Manage and update the Project Forecasting Tracker.
• Attend project meetings, prepare agendas, take minutes, and circulate actions to internal and external stakeholders.
• Ensure all project documentation (e.g., RAMS, permits, O&M manuals, handover packs) is collated, submitted, and filed correctly in SharePoint/Procore, also setting up projects on 1 Breadcrumb
• Support Project Managers with procurement of subcontractors, suppliers, materials and expenses.
• Coordinate permits and site access, including parking arrangements.
• Prepare Health & Safety folders for larger projects.
• Assist Project Managers with applications for payment and invoicing.
• Raise purchase orders for labour, materials, and hire equipment.
• Track costs, expenses, and variations to ensure projects remain within budget.
• Support with monthly and annual project forecasting.
• Maintain accurate records of subcontractor quotations and costings.
• Bi- weekly meetings to be held with Management to update financial software (NetSuite) along with Department trackers.

Client & Stakeholder Support

• Act as a point of contact for client representatives, building management, and subcontractors.
• Build and maintain strong relationships with clients through site visits and regular updates.
• Schedule and arrange meetings with Project Managers and clients.

General Administration

• Maintain well-organised job folders and ensure documentation is accessible and in alignment with all ISO standards.
• Support onboarding of new suppliers, ensuring compliance with company requirements.
• Assist with office-based compliance checks, including Fire, Health & Safety, and stock audits at Greenwich and site offices.
• Provide general administrative support to the Projects team as required.

Benefits and Package

• Competitive Salary – Reflective of experience.
• Employee-Owned Trust (EOT) – Eligibility to become a beneficiary of our Employee-Owned Trust scheme following 12 months of continuous employment.
• Private Healthcare – Access to private medical healthcare through Vitality for you and your dependents.
• Private Dental Insurance – Dental cover as part of our employee benefits package.
• Life Assurance – Financial protection and peace of mind for you and your loved ones.
• Company Pension Scheme – Employer pension contributions of 7%, alongside employee contributions of 5%.
• Annual Leave – 24 days' annual leave plus UK Bank Holidays.
• Length of Service Rewards – Recognition and rewards for continued service and commitment to the business.
• TradePoint Discount Scheme – Access to exclusive discounts.
• Professional Development – Opportunities for ongoing training, skills development and career progression.