Project Coordinator

Insight Select Limited; Greater London; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Life insurance & pension scheme

Employee-Owned Trust (after 12 months)

Length of service rewards

Access to private financial advice

Job summary

Insight Select Limited is seeking a Project & Commercial Coordinator to join the Projects team in a fast-paced construction environment. The role focuses on supporting both operational delivery and financial management of projects, acting as the link between Project Managers, clients, and subcontractors to ensure projects run smoothly, on time, and within budget.

You will manage project trackers, assist with payments, and maintain compliant documentation while contributing to health & safety

Qualifications

• 3+ years' experience in a construction-based admin or coordination role.
• Strong commercial awareness and understanding of financial processes.
• Advanced MS Excel skills (pivot tables, formulas, tracking).
• Experience with systems such as Procore, NetSuite, or similar.
• Excellent organisation and time management skills.
• Confident communicator with strong client-facing ability.
• Proactive, detail-oriented, and able to manage multiple projects.
• Knowledge of Health & Safety documentation (RAMS, permits, etc.)

Responsibilities

• Project Coordination: Manage project trackers, forecasts, and reporting.
• Attendance at meetings, take minutes, and track actions.
• Support procurement of subcontractors, materials, and services.
• Organise site access, permits, and logistics.
• Assist with applications for payment and invoicing.
• Raise and manage purchase orders.
• Track costs, variations, and project budgets.
• Support forecasting and financial reporting.
• Monitor outstanding payments and maintain records.
• Act as a link between Project Managers, clients, and subcontractors.

Skills

Advanced MS Excel

Client-facing

Organizational skills

Time management

Tools

Procore

NetSuite

Job description

Permanent | 7:00am - 4:00pm (1hr paid lunch)

We're currently recruiting for a Project & Commercial Coordinator to join a well-established and growing organisation within the construction and critical services sector.

This is a fantastic opportunity for someone with strong administrative and commercial experience in construction who is looking to step into a varied, fast-paced role with real responsibility and career progression.

The Role

As a key member of the Projects team, you'll play a vital role in supporting both the operational delivery and financial management of projects.

You'll act as the link between Project Managers, clients, and subcontractors ensuring projects run smoothly, efficiently, and within budget while maintaining high standards of quality and compliance.

Key Responsibilities

Project Coordination

• Manage project trackers, forecasts, and reporting
• Attend meetings, take minutes, and track actions
• Support procurement of subcontractors, materials, and services
• Organise site access, permits, and logistics
• Assist with applications for payment and invoicing
• Raise and manage purchase orders
• Track costs, variations, and project budgets
• Support forecasting and financial reporting
• Monitor outstanding payments and maintain accurate records

Client & Stakeholder Management

• Act as a key point of contact for clients and subcontractors
• Build strong working relationships through regular communication and site visits
• Coordinate meetings and ensure smooth information flow

General Administration

• Maintain accurate and compliant project documentation
• Support supplier onboarding and compliance checks

Assist with health & safety and office/site audits

Provide wider admin support to the team

• Maintain accurate and compliant project documentation
• Support supplier onboarding and compliance checks
• Assist with health & safety and office/site audits
• Provide wider admin support to the team

What We're Looking For

• 3+ years' experience in a construction-based admin or coordination role
• Strong commercial awareness and understanding of financial processes
• Advanced MS Excel skills (pivot tables, formulas, tracking)
• Experience with systems such as Procore, NetSuite, or similar
• Excellent organisation and time management skills
• Confident communicator with strong client-facing ability
• Proactive, detail-oriented, and able to manage multiple projects
• Knowledge of Health & Safety documentation (RAMS, permits, etc.)

What's On Offer

• Life insurance & pension scheme
• Employee-Owned Trust (after 12 months)
• Length of service rewards
• Access to private financial advice