Project & Procurement Coordinator

Filmtek Data Solutions; United Kingdom; Hybrid; GBP 30,000 - 45,000; Part time

Job summary

Filmtek Data Solutions is seeking a Project and Procurement Coordinator to manage operational logistics across projects. You will liaise between Managers and site teams to ensure timely orders and information flow.

The ideal candidate thrives in a dynamic environment with construction or fit-out experience and possesses strong organizational and communication skills. This role offers freelance opportunities with potential for permanent employment.

Qualifications

• Experience in a construction, fit-out, or facilities environment.
• Strong organizational skills with attention to detail.
• Ability to communicate effectively and keep teams informed.

Responsibilities

• Manage purchase orders across all live projects.
• Coordinate suppliers for quotes and deliveries.
• Support the Commercial Manager with inquiries.
• Maintain document control for project files.
• Coordinate subcontractor compliance and onboarding.
• Manage site logistics including PPE and tools.

Skills

Construction project understanding

Organization

Proactivity

Communication

Job description

Behind every project that runs well, there's someone who makes sure nothing falls through the cracks. That's this role.

Filmtek Data Solutions delivers fit-out, logistics, technical cleaning, and managed workforce packages across data centre projects in the UK and Europe. We're carving out a strong position in tenant office fit-out within the data centre sector, and we're building the team to match.

We're hiring a Project and Procurement Coordinator.

You will be the operational glue between our Commercial Manager, Project Delivery Manager, and site teams. You keep things moving. You close loops. You make sure the right materials are ordered, the right people are booked, and the right information is in the right place at the right time.

This is not a passive role. We need someone who takes initiative, not someone who waits to be told.

What you'll own:

• Purchase order management across all live projects
• Supplier coordination. Quotes in, orders out, deliveries tracked
• Supporting the Commercial Manager with quote collation and supplier enquiries
• Document control. Keeping project files clean, current, and accessible
• Subcontractor onboarding and compliance coordination
• Site team logistics. PPE, tools, signage, consumables
• General project administration that keeps the wider team moving

Who you are:

• You've worked in a construction, fit-out, or facilities environment and you understand how projects run
• Organised in a way most people aren't. You track everything and let nothing slip
• Proactive. You spot what needs doing without being asked
• Fast and clear communicator. You keep people informed without creating noise
• Comfortable working remotely and managing your own time
• Hungry to grow. This role has a clear path upward in a business that is building fast

The structure:

Freelance to start, fee-based across active projects. For the right person there is a permanent role here as FDS scales.

If you're the person who makes teams run better just by being in them, we want to hear from you.