Project Office Manager

WB Power Services Ltd; Heanor; On-site; GBP 32,000 - 38,000; Full time

Job summary

WB Power Services Ltd is seeking an experienced Projects Office Manager to lead the Projects Division at their Heanor office. The role involves overseeing administrative functions, managing a support team, and enhancing operational efficiency in a dynamic engineering environment. Ideal candidates will possess strong organizational skills, a construction or engineering background, and a proactive attitude. The role offers a salary of £32,000 – £38,000, along with various benefits and development opportunities.

Benefits

28 days holiday

Private healthcare option

Company pension scheme

Outstanding employee assistance programme

Qualifications

• Proven experience as an Office Manager or in a senior administrative role.
• Background in construction, engineering, or technical sectors preferred.
• Experience managing or mentoring a small team.

Responsibilities

• Oversee all administrative functions for the Projects Division.
• Line manage a small support team, including workload delegation.
• Support the team in planning and executing project schedules.

Skills

Organisational skills

Time management

Communication

IT skills

Attention to detail

Education

Experience as Office Manager

Background in construction/engineering

Tools

Microsoft Office

CRM systems

Job management tools

Job description

Projects Office Manager
WB Power Services is looking for an experienced Office Manager to lead the administrative operations of our busy Projects Division based at our Heanor head office. This is a fantastic opportunity to take ownership of a pivotal role within a fast-paced, engineering-led environment, supporting national infrastructure, power generation and construction projects.
As a family-run business with a strong industry reputation, we’re proud of our culture – built on trust, expertise, and the power of getting the job done right.
The Role
You’ll be responsible for overseeing the day-to-day running of the Projects office, supporting a team of project managers, planners, engineers, and coordinators. From managing workflows and reporting to improving processes and ensuring compliance, you’ll be at the heart of keeping things organised, efficient, and professional.
Key Responsibilities:

• Oversee all administrative functions for the Projects Division
• Support the team in planning and executing project schedules and documentation
• Line manage a small support team, including workload delegation and performance reviews
• Coordinate meetings, prepare reports and minutes, and follow up on action points
• Monitor and maintain office systems, procedures, and supplies
• Support with internal communications and information flow between departments
• Ensure all H&S, quality, and compliance documentation is accurately maintained
• Liaise with clients and subcontractors where required, maintaining professional relationships
• Work closely with senior management to drive improvements and support decision-making
• Use internal systems (including CRM, job management tools, Excel, etc.) to ensure accurate data handling

About You
We’re looking for someone who thrives on structure, clarity, and efficiency – but who’s not afraid of the fast-moving nature of the engineering world. You’ll need to be confident working with technical teams and capable of spinning multiple plates while keeping everything on track.
Requirements:

• Proven experience as an Office Manager or in a senior administrative leadership role
• Background in construction, engineering, utilities, or similar technical sectors preferred
• Excellent organisational and time management skills
• Strong IT and systems knowledge – particularly with Microsoft Office and databases
• Confident communicator, both written and verbal
• Experience managing or mentoring a small team
• High attention to detail and accuracy, especially with documentation and compliance
• A proactive, hands-on attitude and a willingness to take ownership

What We Offer

• £32,000 – £38,000 depending on experience
• 28 days holiday (including bank holidays)
• A supportive, friendly, and high-performing team
• A key role within a growing, successful business
• Opportunities for development and progression
• Private healthcare option after qualifying period
• Company pension scheme
• Access to an outstanding employee assistance programme

WB Power Services is powering the UK – and you’ll be at the core of helping us deliver.
If you’re ready to take the lead in a role that truly matters, apply today.