Project Manager (Event Production)

Encore; Greater London; On-site; GBP 50,000 - 61,000; Full time

Benefits offered by this job

Private healthcare after 12 months

Volunteer support

Enhanced family leave provisions

Perkbox & EAP

Company sick pay

Employee recognition scheme

Referral scheme

Career development support

Access to technology

Global opportunities

Long service program

Job summary

Encore in London is seeking a Project Manager to oversee large-scale events from design through completion. You will manage project scope, schedules, resources, and client communications to ensure profitable execution.

The role requires 4+ years in corporate staging or broadcast, strong leadership, and travel up to 50%. This is a full-time position based in London, UK, with comprehensive company benefits.

Qualifications

• 4+ years of technical experience in Corporate Staging or Broadcast
• Project Management experience preferred
• 1+ year of supervisory experience preferred
• Strong written and oral communication skills
• Strong technical background
• Strong client relationship skills
• Familiarity with budgets and cost control
• Operational logistics experience
• Works well under pressure
• Ability to manage multiple complex job functions in a fast-paced environment
• MS Office experience required
• Technical diagram knowledge/experience preferred
• Ability to travel up to 50% may be required

Responsibilities

• Event Project Management: oversee end-to-end event execution from design to closing
• Prepare and communicate production schedules, resources and responsibilities
• Determine resources required to complete each project
• Drive results by addressing client needs and maintaining show documentation
• Monitor project scope during planning to ensure successful completion
• Assist sales and operations with equipment needs and solutions
• Create technical diagrams when required
• Review sales documents to meet client needs
• Deliver world class service and maintain client relationships
• Provide leadership for Technical teams on events
• Ensure health, safety and risk assessments are in place and communicated
• Act as onsite project leader and client contact during events
• Manage load-in, run of show and load-out phases
• Oversee inventory management during events
• Communicate project plan and expectations to the event team
• Manage onsite changes and schedule/equipment/workforce adjustments
• Mentor Encore team members on best practices
• Ensure compliance with Technical and Production Standards
• Abide by health and safety standards for all team members and subcontractors
• Follow up with clients on-site to ensure equipment works properly
• Administrative & Training: complete post-event processes and reporting
• Develop Project Management SOPs
• Review and analyse proposed events

Skills

Project management

Client relationships

Communication

Budget & cost control

Operational logistics

Fast-paced environment

MS Office

Technical diagram knowledge

Team leadership

Travel up to 50%

Tools

MS Office

Job description

• Project Manager London, UK Salary: up to £55,000 dependant on experience Company Benefits:

• Private Healthcare after 12 months service

• Employee supported volunteering

• Enhanced family leave provisions

• Perkbox and Employee assistance Programme

• Company sick pay

• Employee recognition scheme

• Generous employee referral scheme

• Clearly defined Career path (and all the important support along the way)

• Access to state-of-the-art technology

• Global presence and opportunities worldwide

• Long Service Program Position Overview The Project Manager is responsible for managing project scope for a large-scale event. This position will monitor progress and performance against the project plan; identifying, resolving, escalating operational problems, and minimizing delays. This position is responsible for the end-to-end execution of projects from event design and development through closing. The Project Manager will ensure successful and profitable execution of events by following Technical and Production Standards and supporting the implementation of processes and SOP’s that drive consistency in event production. This position will partner with Project Management, Sales, and Operations teams in determining event technical requirements and communicating event execution plan with all parties. The Project Manager will report to the Director, Project Management or General Manager or Regional Operations Manager subject to function and/or region. Key Job Responsibilities Event Project Management

• Prepare and communicate technical production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to team members, vendors and venue partners.

• Determine and secure the resources required to successfully complete each project.

• Drive Results - Maintain focus on client needs by attending client meetings, creating and maintaining organized show documentation and responding to client concerns and questions.

• Monitor project scope throughout the event planning process and adjust as necessary to ensure the successful completion of the project.

• Assist sales and operations teams to help determine equipment needs and technical solutions for the project.

• Assist with the creation of technical diagrams when required.

• Review all sales documents to confirm that the equipment and technical positions will meet the client’s needs.

• Deliver World Class Service - Develop and maintain strong relationships with clients at all levels of their organization and provide outstanding customer service while focusing on client retention.

• Provide leadership for Technical teams on events.

• Ensure that all the necessary HSE documentations including but not limited to Risk Assessments and Method Statements are in place and communicated to the project delivery team prior to the execution of an event. Event Execution

• See the Bigger Picture - Act as the project leader and onsite contact for the client throughout the event.

• Manage all phases of event technical execution from load-in through run of show to load-out.

• Assume ownership of inventory management throughout the event.

• Communicate the project plan and client expectations to event team.

• Manage onsite changes, including schedule, equipment or workforce modifications.

• Value People - Mentor and communicate with Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.

• Do the Right Thing - Ensure compliance with established Technical Standards and Production Standards.

• At all times, the Project Manager is expected to abide by all health and safety requirements to company and international standards and to ensure that all team members and subcontractors working onsite adhere to the same.

• Follow up with clients on-site to ensure that their needs are met and the equipment setup is working properly.

Financial Management

• Assist in the creation, analysis, and execution of the project budget, partnering with regional leadership to mitigate external workforce and sub-rental spend.

• Manage event costs to align with budget and ensure all onsite changes are communicated to sales for billing purposes.

• Assist with the completion of post-event client invoice. Work with operations management to ensure the prompt payment of all external vendors

• Ensure compliance with Encore Policies and Procedures to minimize company’s exposure to liability claims and property damage, theft and misappropriation. Administrative & Training

• Complete Encore post-event process, to include the completion of all post-show reporting, confirming all workforce hours are accurately entered and ensuring that outsourced equipment is returned to appropriate provider.

• Participate in the development of Project Management SOP’s.

• Conduct review and analysis of proposed events as required. Disclaimer: The duties and responsibilities described are not a comprehensive list and may change, or additional tasks within scope of work may be assigned at any time with or without notice, as necessitated by business demands. Job Requirements

• 4+ years of technical experience in the Corporate Staging or Broadcast industry. Project Management experience preferred

• 1+ year of Supervisory experience preferred

• Strong written and oral communication skills

• Strong Technical Background

• Strong Client relationship skills

• Familiarity with budgets and cost control

• Operational logistics experience

• Works well under pressure

• Ability to manage multiple complex job functions within a fast-paced environment

• MS Office experience required

• Technical diagram knowledge / experience preferred

• Ability to travel up to 50% may be required Competencies

• Optimizes Work Processes

• Financial Acumen

• Detail Oriented

• Problem Solving

• Drives Quality Results

• Communicates Effectively

• Plans and Aligns

• Hospitality

• Builds Effective Teams

• Decision Quality

• Responsiveness

• Manages Complexity Event Venue Work is performed in an event environment with, at times, moderate exposure to outdoor temperatures and to dirt, sand and/or dust. The working conditions will vary between moderately quiet to noisy volumes. Team members will use high-end audio-visual equipment and electrical components and will be exposed to heights via lifts and ladders. Team members may be asked to work in multiple locations. Working times may include irregular hours and on-call status including days, evenings, weekends and holidays. Team members must adhere to appearance guidelines as defined by the Encore Dress Code Policy based on an individual venue.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.