Project Documentation & Compliance Lead

EXHEAT; Watton; On-site; GBP 30,000 - 42,000; Full time

Job summary

EXHEAT Ltd is seeking a detail‑oriented Document Controller to coordinate and maintain project documentation, ensuring accuracy, compliance and timely submissions across ERP/CRM systems. The role collaborates with Project Managers, clients, suppliers and internal teams to keep documentation up to date and support on‑time project delivery.

Responsibilities include aligning client and EXHEAT document management, expediting documents, assisting at bidding stages, and maintaining supplier registers

Responsibilities

• Creating and maintaining accurate records in the ERP and CRM systems.
• Ensuring alignment between Client Document Management Systems and EXHEAT own.
• Support in ensuring the accuracy, completeness, and timely delivery of project-related documents to meet customer expectations.
• Working with internal and external stakeholders to ensure project documentation is kept up to date throughout the project life cycle.
• Expedite project documentation internally and externally to maintain project schedules.
• Ensure company and contractual compliance with the control of project related documented information.
• Support with tracking and expediting overdue retentions.
• Assist Sales Department with realistic documentation requests at bidding/quotation stage of contracts (i.e. reviewing and commenting Supplier Document Requirements).
• Handling and expediting of sub supplier documentation including final manuals.
• Creation, co-ordination and updating of Supplier Document Registers on, Exheat and client specific systems.
• Transmitting the required documentation to client in contract required format, including those using client specific websites and liaising with client document control.
• Liaising between client document control and Project Managers to ensure documentation is produced and submitted on time.
• Daily maintenance and processing of document submittals / returns.
• Keeping and controlling electronic filing and hard copy where required.
• Revision of client commented documentation under DC ownership, checking and then resubmission.
• Supporting with capturing and traceability of Client Comment Responses via use of EXHEAT CRS process (in addition to Client CRS process) where applicable.

Job description

EXHEAT Ltd is seeking a detail‑oriented Document Controller to coordinate and maintain project documentation, ensuring accuracy, compliance and timely submissions across ERP/CRM systems. The role collaborates with Project Managers, clients, suppliers and internal teams to keep documentation up to date and support on‑time project delivery.

Responsibilities include aligning client and EXHEAT document management, expediting documents, assisting at bidding stages, and maintaining supplier registers