Project Document Controller

ABI RESOURCES & SERVICES PTE. LTD.; Glasgow; On-site; GBP 30,000 - 50,000; Full time

Job summary

A leading company in the oil & gas sector is seeking a Document Controller to manage project documentation. The ideal candidate will have experience in document control, fluency in both Mandarin and English, and strong organizational skills. This role offers an exciting opportunity to work with diverse teams and contribute to international projects.

Qualifications

• Minimum 2-3 years experience in document control, preferred in oil & gas/EPC.
• Familiarity with ISO standards is an advantage.

Responsibilities

• Manage and control all project documentation.
• Ensure documents meet quality standards and maintain logs.
• Translate technical documents between English and Mandarin.

Skills

Communication

Organization

Document Control

Fluency in Mandarin

Fluency in English

Education

Diploma or higher in Engineering, Business Administration

Tools

Microsoft Office

Aconex

EDMS

Job description

Job Responsibilities:

• Manage and control all project documentation (incoming and outgoing).
• Ensure all documents meet project and company quality standards.
• Maintain document control logs and registers for tracking and traceability.
• Liaise with engineering, procurement, and construction teams for document coordination.
• Prepare transmittals and distribute documents to relevant stakeholders.
• File and archive documents (both digital and physical) systematically.
• Translate technical and administrative documents between English and Mandarin as needed.
• Provide interpretation support during meetings or discussions with Chinese-speaking counterparts.
• Handle communication and coordination with Chinese-speaking clients and vendors.
• Monitor document versions and ensure proper control procedures are followed.
• Assist in documentation audits and compliance processes.

Job Requirements:

• Diploma or higher in Engineering, Business Administration, or related fields.
• Minimum 2-3 years of experience in document control, preferably in oil & gas or EPC projects.
• Proficient in Microsoft Office and document control systems (e.g., Aconex, EDMS).
• Fluency in Mandarin and English is mandatory – both written and spoken.
• Able to translate documents and converse with Chinese clients confidently.
• Excellent communication and organizational skills.
• Familiarity with ISO standards and document management protocols is an advantage.