Document Controller

Hays; Glasgow; On-site; GBP 25,000 - 40,000; Full time

Job summary

A leading civil engineering firm in Glasgow seeks a Document Controller to manage project documentation effectively. This role involves ensuring accurate records across various infrastructure projects, contributing to compliance, and maintaining organization in documentation flows. Ideal candidates will have experience in document control within construction or engineering and possess excellent organizational skills.

Benefits

Competitive salary and benefits package

Opportunities for professional development

Supportive work environment

Qualifications

• Previous experience in document control or administrative role.
• Familiarity with ISO 9001 standards is advantageous.

Responsibilities

• Managing document control systems and ensuring timely updates.
• Ensuring proper classification and retrieval of documents.
• Supporting audits and ensuring compliance with ISO standards.

Skills

Organizational skills

Attention to detail

Communication skills

Education

HNC/HND in Business Administration or Construction Management

Tools

Aconex

Viewpoint

SharePoint

Job description

This range is provided by Hays. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Your new company

My client is a leading civil engineering and infrastructure firm based in Glasgow, specialising in road construction, maintenance, and infrastructure development across Scotland. With a strong reputation for quality and innovation, they are committed to delivering sustainable infrastructure solutions that support communities and drive progress.

Your new role

As a Document Controller, you will play a key role in supporting project delivery by managing and maintaining accurate records and documentation across multiple infrastructure projects. You will ensure that all documents are properly filed, version-controlled, and accessible to relevant stakeholders. Working closely with engineers, project managers, and site teams, you will help maintain compliance with industry standards and internal procedures.Key responsibilities include:

• Managing document control systems and ensuring timely updates.
• Ensuring proper classification, organisation, and retrieval of documents.
• Tracking document revisions and maintaining version control.
• Supporting audits and ensuring compliance with ISO and client standards.
• Liaising with internal teams and external partners to coordinate documentation flow.

What you'll need to succeed

• Previous experience in a document control or administrative role, ideally within construction or engineering.
• Proficiency in document management systems (e.g., Aconex, Viewpoint, SharePoint).
• Excellent organisational skills and attention to detail.
• Strong communication skills and the ability to work collaboratively.
• Familiarity with ISO 9001 standards is advantageous.
• HNC/HND in Business Administration, Construction Management, or a related field is desirable.

What you'll get in return

• Competitive salary and benefits package.
• Opportunities for professional development and training.
• A supportive and inclusive work environment.
• Involvement in high-profile infrastructure projects across Scotland.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Seniority level

• Seniority level

  Director

Employment type

• Employment type

  Full-time

Job function

• Industries

  Highway, Street, and Bridge Construction

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