Project Coordinator / Office Manager

CloudHQ, LLC; East Hagbourne; On-site; GBP 25,000 - 35,000; Full time

Job summary

CloudHQ is seeking a proactive Office Administrator based in Didcot to help streamline our administrative workflows. You will coordinate site logistics, manage calendars, and support the team across multiple departments to ensure smooth operations.

The role involves organising meetings, managing communications, and liaising with partners in a fast-paced environment. Ideal candidates bring strong MS Office skills, excellent organisational abilities, and a collaborative mindset.

Qualifications

• Office management experience or proven organisational skills.
• Ability to manage appointments, calendars and meeting rooms.
• Strong written and verbal communication in English.
• Proficient in MS Office 365 tools.

Responsibilities

• Office management and general organisation tasks.
• Coordinate site logistics and project-related activities.
• Arrange catering for events and manage internal/external meetings.
• Support IT with basic issues and document maintenance.
• Communicate with customers and partners.
• Assist team with tracking project activities.
• Maintain calendars and manage meeting rooms.

Skills

Office management

Calendar management

MS Office

Communication

Tools

MS Office 365

MS Project

Word

Excel

PowerPoint

Job description

Our purpose at CloudHQ is to provide flexible, efficient, and resilient data center solutions to businesses of all sizes. Our growing organization was founded by the pioneer of data center REITs. CloudHQ has state-of-the-art data center sites located on two Northern Virginia campuses, as well as London, Frankfurt, Paris, Milan, and São Paulo, and we anticipate exponential growth over the next several years both in the US and abroad.

What The Role Entails

This role is critical to ensuring that CloudHQ team members, partners and clients can work together smoothly. We pride ourselves on collaborating with best-in-class partners across all areas of our work and all geographies.

The successful candidate will be responsible for assisting with the efficient organisational flow of the business and projects. This will include organising business departments, project teams, consultants, suppliers and organisational units of the company to ensure the success of the business.

The role will support all internal teams to ensure an overall optimal workflow, with tasks ranging from coordinating site logistics for project tours to arranging catering for company events.

Primarily, the role will focus on assisting the Didcot-based team members including the Development and Construction teams. The position is based in Didcot Project office Located at the construction site. The successful candidate will frequently represent CloudHQ when dealing with external partners and clients.

What You Will Get to Do

• Office management
• General office organisation (mail processing, filing, ordering)
• Collaboration with IT to solve low level IT related issues
• Document maintenance and administration
• Management of appointments, calendars and meeting rooms
• Organisation of internal and external meetings and events
• Assisting the team with tracking of project-based activities
• Telephone and e-mail correspondence with customers and business partners
• Supporting the project team nationally and internationally
• Use of MS Office applications, Word, Excel, Outlook, MS Project, PowerPoint, Teams
• CloudHQ business is primarily conducted in English
• Provide solutions to additional ad hoc requests from internal and external stakeholders

What You Bring to The Role

• Team competence and a friendly, open and solution-orientated approach
• Structured and independent way of working with exceptional organisational skills
• Responsible and sensible approach to work
• High degree of confidentiality and sensitivity
• Hands-on attitude with the ability to prioritise, multi-task and self-motivate
• Experience with Microsoft Office 365 (Word, Excel, MS Project, Power Point, Outlook, Teams)
• Strong communication skills, assertiveness and resilience
• Flexibility and adaptability to a fast-paced, busy environment
• Willingness to learn and implement constructive feedback
• The drive to gradually take on additional tasks and grow as a team member