Project Coordinator / Office Manager

CloudHQ; East Hagbourne; Hybrid; GBP 29,000 - 36,000; Full time

Job summary

CloudHQ, Didcot-based, is seeking a capable Project Coordinator / Office Manager to streamline the organisational flow across the business. You will support the Development and Construction teams and liaise with partners, suppliers and clients to ensure smooth operations.

Key tasks include office management, calendar and meeting room coordination, internal and external meetings, document handling, and assisting project teams with activity tracking.

Qualifications

• Experience in coordinating office operations and projects.
• Strong organisational and written/verbal communication skills.
• Ability to handle multiple tasks with discretion and professionalism.

Responsibilities

• Office management and general organisation (mail, filing, ordering).
• Coordinate appointments, calendars and meeting rooms.
• Support project teams with tracking of activities and events.
• Arrange site logistics and catering for company events where needed.
• Collaborate with IT to resolve low level IT issues and maintain documentation.

Skills

Office organisation

MS Office 365

Calendar management

Document handling

Communication skills

Multi-tasking

Discretion & confidentiality

Education

Tools

MS Project

Word

Excel

PowerPoint

Outlook

Job description

All Jobs > Project Coordinator / Office Manager

Our purpose at CloudHQ is to provide flexible, efficient, and resilient data center solutions to businesses of all sizes. Our growing organization was founded by the pioneer of data center REITs. CloudHQ has state-of-the-art data center sites located on two Northern Virginia campuses, as well as London, Frankfurt, Paris, Milan, and São Paulo, and we anticipate exponential growth over the next several years both in the US and abroad.

What The Role Entails:

This role is critical to ensuring that CloudHQ team members, partners and clients can work together smoothly. We pride ourselves on collaborating with best-in-class partners across all areas of our work and all geographies.

The successful candidate will be responsible for assisting with the efficient organisational flow of the business and projects. This will include organising business departments, project teams, consultants, suppliers and organisational units of the company to ensure the success of the business. The role will support all internal teams to ensure an overall optimal workflow, with tasks ranging from coordinating site logistics for project tours to arranging catering for company events.

Primarily, the role will focus on assisting the Didcot-based team members including the Development and Construction teams. The position is based in Didcot Project office Located at the construction site. The successful candidate will frequently represent CloudHQ when dealing with external partners and clients.

What You Will Get to Do:

• Office management
• General office organisation (mail processing, filing, ordering)
• Collaboration with IT to solve low level IT related issues
• Document maintenance and administration
• Management of appointments, calendars and meeting rooms
• Organisation of internal and external meetings and events
• Assisting the team with tracking of project-based activities
• Telephone and e-mail correspondence with customers and business partners
• Supporting the project team nationally and internationally
• Use of MS Office applications, Word, Excel, Outlook, MS Project, PowerPoint, Teams
• CloudHQ business is primarily conducted in English
• Provide solutions to additional ad hoc requests from internal and external stakeholders

What You Bring to The Role:

• Team competence and a friendly, open and solution-orientated approach
• Structured and independent way of working with exceptional organisational skills
• Responsible and sensible approach to work
• High degree of confidentiality and sensitivity
• Hands-on attitude with the ability to prioritise, multi-task and self-motivate
• Experience with Microsoft Office 365 (Word, Excel, MS Project, Power Point, Outlook, Teams)
• Strong communication skills, assertiveness and resilience
• Flexibility and adaptability to a fast-paced, busy environment
• Willingness to learn and implement constructive feedback
• The drive to gradually take on additional tasks and grow as a team member