Project Coordinator - Flexible Admin & Live Projects

Building Controls Specialists Ltd; Lutterworth; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Flexible working arrangements

Job summary

Building Controls Specialists Ltd is seeking a motivated Projects Department Administrator to support the project team from quotation through to completion. Based in our office, you will be highly organised, friendly, and able to work in a fast-paced environment.

You will help set up projects, manage records in Joblogic, handle quotations and procurement, and assist with handover packs and reporting. The role offers hands-on exposure to live projects in a rapidly growing building services

Qualifications

• Strong organisation and attention to detail.
• Confident communicator with a proactive attitude.
• Able to manage multiple tasks and deadlines.
• Experience in administration, coordination, or project support, 2 years preferred.
• Some industry knowledge of HVAC would be advantageous.
• Experience using Joblogic or similar field service management software.
• Experience within an engineering, construction, or building services team.
• Familiarity with Teams, Slack, or project management tools.

Responsibilities

• Setting up projects and maintaining accurate records in Joblogic (Field Service Management Software)
• Supporting quotations, procurement, and project documentation
• Creating project folders, templates, and tracking information
• Coordinating deliveries and supplier updates
• Assisting Project Managers with technical submissions and handover packs
• Supporting reporting, project tracking, and commercial analysis
• Managing project communication channels and administration

Skills

Organisational skills

Communication

Multi-tasking

Administration experience

HVAC knowledge

Joblogic experience

Engineering/building services

Teams/Slack familiarity

Tools

Joblogic

Teams

Slack

Job description

Building Controls Specialists Ltd is seeking a motivated Projects Department Administrator to support the project team from quotation through to completion. Based in our office, you will be highly organised, friendly, and able to work in a fast-paced environment.

You will help set up projects, manage records in Joblogic, handle quotations and procurement, and assist with handover packs and reporting. The role offers hands-on exposure to live projects in a rapidly growing building services