Project Coordinator - Election Services

Civica; London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

Civica is seeking a Project Coordinator to support electoral projects. This role involves coordinating logistics, ensuring project execution, and liaising with clients. Ideal for those starting in project management, with comprehensive support and training provided.

Benefits

25 Days Annual Leave

Up to 3 extra days off for volunteering

5% employer pension match

Private Medical Insurance

Health Cash Plan

Dental Insurance

Qualifications

• Excellent communicator, capable of working with clients and colleagues.
• Strong organization and time management skills.
• Detail-oriented with a proactive approach.

Responsibilities

• Coordinate and support the delivery of electoral projects.
• Draft project specifications and timelines.
• Liaise with internal teams to align schedules and resources.

Skills

Communication

Organization

Time Management

Curiosity

Detail-oriented

Teamwork

Job description

We're Civica and we make software that helps deliver critical services for citizens all around the world. From local to state government, to education, to health and care, over 5,000 public bodies across the globe use our software to help provide critical services to over 100 million citizens.

Our aspiration is to be a GovTech champion everywhere we work around the globe, supporting the needs of citizens and those that serve them every day. Building on 21 years of continuous growth and success, we're at a pivotal point on our journey to realise that aspiration.

As a company, we're passionate about what we do and the citizens we help to serve. If you too would like to help champion the use of technology in public services, to improve outcomes for citizens and public sector organisations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve growth in your career whilst making a real difference to people and communities.

This role is a 12-month fixed term contract with the flexibility to work 2 days from home and 3 days a week in our London office.

Make Democracy Happen! We're proud to be a global GovTech leader, and now we're looking for a Project Coordinator to join our specialist team at Civica Election Services in North London.

With over 120 election professionals and more than 100 years of collective expertise, we deliver over 4,000 projects annually, helping citizens engage, register, vote and govern democratically.

As a Project Coordinator within our Client Advisory Department, you'll support the planning and delivery of electoral projects across a range of sectors - including membership, corporate, health and community organisations. You'll work closely with Project Managers and Consultants to coordinate logistics, liaise with clients, and ensure our projects are executed to the highest standard.

This is an ideal opportunity if you're starting out or looking to grow in project management or the elections field. You'll be supported from day one and trained to progress from coordinating project tasks to managing your own portfolio of clients.

• Coordinate and support the delivery of electoral projects from planning through to execution
• Draft project specifications, timelines and documentation in line with client requirements and internal processes
• Liaise with internal teams (e.g. production, design, digital) to align schedules, allocate resources, and meet milestones
• Perform quality checks, attend client meetings, and maintain accurate records throughout the project lifecycle
• Ensure compliance with election law and Civica's procedures around quality, data security, and business continuity
  
  
  

Requirements

• Be an excellent communicator - confident in both written and verbal communication, and able to work with clients and colleagues at all levels
• Have strong organisation and time management skills - capable of managing multiple projects or tasks at different stages
• Bring curiosity and a willingness to learn - particularly in relation to election processes, governance and legislation
• Be detail-oriented with a proactive approach - ensuring accuracy and anticipating project needs or challenges
• Demonstrate a collaborative mindset - a team player who enjoys problem-solving and contributing to process improvements
• A strong interest in elections, governance, or public services
  
  
  

Benefits

Why You'll Love Working with Us

As a company, we're passionate about what we do and the citizens we serve. If you, too, want to champion the use of technology in public services to improve outcomes for citizens and public sector organizations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve career growth, and make a real difference to people and communities.

We know that when our people are happy, they work better and have greater job satisfaction. Here's what you can expect:

Time Off & Work-Life Balance

25 Days Annual Leave + bank holidays - plus the option to buy up to 10 extra days!

Days of Difference - Up to 3 extra days off for volunteering.

Financial Well-being & Security

Pension Contributions - 5% employer match to support your future.

Income Protection - Up to 75% salary cover for long-term illness.

Life Assurance - 4x salary tax-free lump sum.

Critical Illness Cover - £25,000 lump sum (extendable to dependents).

Health & Perks

Private Medical Insurance - Fast access to private healthcare.

Health Cash Plan - Claim back physio, therapies & more.

Dental Insurance - Cover for routine & emergency care.

Affinity Groups - Join employee-led communities.

Bounty Bonus - Refer a friend & get rewarded.

At Civica, we are committed to building an inclusive and diverse workplace where everyone feels valued and supported. We believe that a variety of perspectives drives innovation and excellence, and we welcome applicants from all backgrounds, cultures, and experiences.

We are an equal opportunity employer. We do not discriminate based on race, ethnicity, religion, gender, sexual orientation, disability, age, or any other legally protected characteristic. Our recruitment process is designed to ensure fairness and transparency, so every candidate has an equal chance to contribute to our mission.

If you need any adjustments or accommodations to participate in our recruitment process, please let us know. We are here to support you.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Project Management

• Industries

  IT Services and IT Consulting

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