Project Coordinator

Zero Waste Scotland; Stirling; Hybrid; GBP 37,000 - 40,000; Full time

Benefits offered by this job

Pension

Life Assurance

Wellbeing

Flexible Working

Holidays

Enhanced Family Leave

CPD

Volunteering

Job summary

Zero Waste Scotland is seeking a Project Coordinator to support the delivery of corporate change projects within the Transformation programme. You will help with project governance, progress tracking and reporting, reporting to the Corporate Change Lead, and support integration of the technical and people elements of projects.

The successful candidate will be highly organised, proactive, and able to manage multiple priorities across a series of projects in a hybrid UK workplace, collaborating

Qualifications

• Experience in a project coordination or similar role requiring strong organisational skills and attention to detail.
• Good understanding of project management methodologies and experience using PM systems to capture and manage data.
• Ability to manage multiple priorities across several projects and track risks, issues and dependencies.
• Proactive, able to work independently and collaborate with project teams with good interpersonal and communication skills.
• Project administration and coordination – maintain core systems and project documentation (plans, RAID logs, decision logs, notes).

Responsibilities

• Support governance and ensure project documentation is up to date.
• Track progress against milestones and assist accurate reporting.
• Escalate issues to the project lead/change lead.
• Schedule and support regular stand-ups and meetings, capturing actions.
• Act as point of contact for project updates with stakeholders.
• Assist in risk/issue management and change control processes.
• Prepare project reports, dashboards and presentations.

Skills

Project coordination

Project management

Project data systems

Multi-project management

Independent work

Communication

Documentation & reporting

Risk & issues tracking

Stakeholder collaboration

Change governance

Job description

Location We’re a digital first employer, so happy to be flexible if you’re based in the UK Application Deadline Tuesday, October 27, 2026 Vacancy Type Full Time Fixed Term Job Profile Job Profile document

Salary £37,093 - £40,318 Duration if FTC FTC for 2 years Job Summary

The Project Coordinator will support the delivery of our corporate change projects in our Transformation programme of activity. This role is critical in ensuring project administration is well managed, enabling efficient delivery and alignment with strategic objectives. The role will report to the Corporate Change Lead, and support integration of the technical (project delivery) and the people (change management) elements of projects.

The successful candidate will be highly organised and proactive, working closely with cross functional teams to maintain project governance, track progress and support delivery.

This role sits within the Portfolio and Corporate Transformation team, supporting the effective cross-organisational delivery of our Corporate Plan.

We want you if;

• experience in aproject coordination or similar role that requires strong organisational skills and attention to detail.

• a goodunderstanding of project management methodologies and experience in using project management systems and othersolutions to capture and manage project data, records, information and knowledge.

• able to manage multiple priorities across a series of projects and have experience in tracking risks, issues and dependencies within a project.

• able to take initiative andwork independently, while also collaborating effectively with the project teams with good interpersonal and communication skills.

• Project administration and coordination – maintain and update our core systems and project documentation and records, including project plans, RAID logs, decision logs and meeting notes and actions.

• Project tracking - assist in monitoring project progress against milestones and outputs, ensuring accurate reporting, escalating issuesto the project lead/change lead.

• Project stand-ups and meetings – schedule and support regular project stand-ups and meetings, capturing key actions and ensuring follow up with action owners to track and record progress.

• Working with project stakeholders – act as point of contact for project updates, ensuring clear communication between project team members, project leads, PMO and other stakeholders.

• Risk and issue management – support the documentation and tracking of risks, issues and dependencies, playing an active role in supporting the risk controls and ensuring issues resolutions actions are completed, escalating efficiently when needed.

• Change control and governance – Ensure any deviations from the agreed project scope, budget, resource and deliverables follow the change management process, including ensuring impact assessment is considered and proper record management of project decisions and approvals.

• Documentation and reporting – assist in preparing project reports, dashboards and presentations.

About Zero Waste Scotland

Zero Waste Scotland is Scotland's circular economy public body. Since 2014, our work has helped more people understand that the answer to the climate emergency is to consume less. Through an expansive range of projects and programmes, our innovative work has shown that embedding circular practices is as possible as it is essential. Through sharing this knowledge, nurturing relationships, and fostering bold collaboration, we’re in a truly unique position to influence this vital change.

Here at Zero Waste Scotland, we value our people and are committed to nurturing and supporting them to learn, grow and develop so we can focus our efforts and be a collective force of unique colleagues creating positive change. As an accredited Investors in Diversity organisation, we are committed to embedding FREDIE principles (Fairness, Respect, Equality, Diversity, Inclusion and Engagement) across all that we do at Zero Waste Scotland.

We want to offer the best experience to all our colleagues, ensuring everyone is supported and empowered to be their best self at work and thrive.

We champion our diverse and inclusive culture, fostering a positive working environment where we all feel safe to be our true professional selves; where we are treated fairly; where there is space to ask questions, to respectfully challenge one another and to share our thoughts and ideas.

We welcome applications from all suitably qualified and eligible candidates and encourage you to talk to us about your preferred hours of work. We'll do our best to accommodate.

We offer competitive pay and benefits to support you and your family, including

• contributory pension scheme

• life assurance

• wellbeing support

• flexible working

• generous holidays

• enhanced family leave entitlements

• continuing professional development (CPD)

• volunteering opportunities

There will be times when you're required to attend our Stirling office or a client location (normally within the Central Belt of Scotland). The office is located next to the railway station and is conveniently accessed from across central Scotland.