Project Coordinator

MacTaggart Scott; Loanhead; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

4- or 5-day week

Flexible hours

Leave entitlements

Referral programme

Wellbeing program

Onsite nurse

Canteen and Car Park

Job summary

MacTaggart Scott is seeking a proactive Project Coordinator to support Project Managers on major projects, coordinating, expediting, and administrating to help deliver on time and within budget. Initially supervised, you will grow to take more responsibility, maintain schedules in the ERP, manage meeting minutes, liaise with departments and customers, and help ensure quality and contractual compliance.

Join a historic engineering-focused team and develop strong relationships across the business

Qualifications

• Experience in project coordination and administration in an engineering environment.
• Strong communication and stakeholder engagement skills.
• Ability to manage multiple tasks with good organizational discipline.

Responsibilities

• Liaise with various departments to investigate and resolve project issues.
• Liaise with customers from inception through delivery and collect feedback.
• Maintain project schedules and update documentation in the ERP system.
• Attend internal and customer reviews and prepare minutes and actions.
• Draft project communications and lead internal meetings.

Skills

MS Office

Project coordination

Stakeholder engagement

Organizational skills

Communication

Administrative support

Education

Related discipline degree

Tools

MS Project

Excel

Job description

About us:

MacTaggart Scott primarily supports the Naval Defence industry, providing complete solutions to customer needs from analysis of initial customer requirements, to design and manufacture, and right through to commissioning and through life support. Established in 1898, we are proud of our history and tradition but believe that sustainable competitive advantage can only be achieved through continuous improvement, investment, and a commitment to business excellence at every level within the company.

Overview:

MacTaggart Scott are seeking a proactive and reliable Project Coordinator, offering the opportunity to build skills and grow within the company. The role will primarily support our team of Project Managers with the management of major projects through coordinating, collaboration, expediting, controlling and administrative support to the teams, projects and business.

Initially, moderate supervision would be provided in this role through the Project Manager, however as experience is gained the Project Coordinator would be expected to work with general supervision.

How will success be measured?

Success within the department is ultimately measured on project performance, which is based on on-time delivery and adherence to budget. Performance will also be measured on the success of assigned projects and through meeting agreed project objectives.

• Support to Project Manager
• Adherence to Project processes including all QC forms compliance
• Maintenance of the agreed schedules
• Meeting all contractual requirements
• Quality of Administrative tasks and frequency
• Understanding of company processes
• Stakeholder engagement

Key Responsibilities will include:

In supporting the Project Team the Project Coordinator will:

• Liaise with various departments to investigate and resolve project related issues.
• Liaise with customers from the project inception through to order delivery.
• Investigate cost anomalies and resolve schedule conflicts.
• Ensure project schedules are maintained within the company ERP system.
• Attend internal and customer project reviews and prepare minutes and actions
• Update PM QC documentation
• Organise customer meetings, room bookings and other logistics
• Draft project documentation and emails where appropriate for customers and internal stakeholders
• Lead internal meetings
• Provide administrative support to PM
• Collate and manage risks identified within the projects.
• Prepare contract review data to be reviewed monthly
• Will be able to work efficiently and to prioritise a diverse range of tasks.
• Will have good organization, coordination and administrative skills
• Will have excellent interpersonal skills and an ability to develop sustainable relationships across the business.
• Have knowledge and experience of MS Office applications including Project & Excel.
• Will be prepared to learn new skills and will be interested in self development within the role.
• Will be qualified in a related discipline and/or will have prior experience in an engineering environment.

Desirable

• Exposure to ERP systems.
• Projects Experience
• Knowledge of Defence, Engineering or Manufacturing industry
• City and Guilds , Scotvec, Degree or equivalent academic qualification
• APM Fundamentals

The successful candidate must hold or be able to meet the appropriate Security Clearance as required.

Your future at MacTaggart Scott – What we offer

• As part of our Healthy Work-Life Balance employees can choose between a 4- or 5-day working week. Allowing you to fit work around your priorities and personal life, not the other way round.
• Flexible working hours between 07:00 and 19:00, and core hours of 09:30 – 15:30.
• Our leave policy brings together leave entitlements which include annual leave,paid parental leave, military reservist leave, plus more.
• A generous referral programme.
• Your wellbeing is supported through our online wellbeing program as well as our Employee Assistance Programme and an onsite nurse.
• Onsite Canteen and Car Park