PMO Officer

Zero Waste Scotland; Stirling; Hybride; GBP 37 000 - 40 000; Plein temps

Avantages offerts par ce poste

Pension scheme

Life assurance

Wellbeing support

Flexible working

Generous holidays

CPD

Volunteering opportunities

Résumé du poste

Zero Waste Scotland is seeking a PMO Officer to support governance, performance and delivery across portfolios, programmes and projects. You will produce high-quality reporting, manage data and help ensure processes are followed, while collaborating with programme teams and governance bodies.

You will act as a key contact for PMO systems, provide training and guidance, and help maintain and evolve PMO tools and standards to promote consistency and efficiency throughout the organisation.

Qualifications

• Strong problem solving and reporting abilities.

Responsabilités

• Collate, evaluate, and manipulate data. Maintain libraries, registers and PMO systems, working with colleagues to ensure data is reported regularly and systems are accurate.

Connaissances

Problem solving

Reporting

Data analysis

Organization

Confidentiality

Teamwork

Portfolio management

MS Excel

Power BI

PMO systems

Outils

MS Power Apps

MS Power BI

MS Planner/Project for the Web

Description du poste

Location We’re a digital first employer, so happy to be flexible if you’re based in the UK Application Deadline Tuesday, October 27, 2026 Vacancy Type Full Time Fixed Term Job Profile Job Profile document

Salary £37,093 - £40,318

Duration if FTC FTC until 30th April 2027

Job Summary

Working within the Portfolio Management Office (PMO), part of the wider Portfolio & Corporate Transformation Team, and reporting to the PMO Manager, the PMO Officer role supports a range of PMO activities that support the effective management, governance, performance and delivery of Zero Waste Scotland’s portfolio, programmes and projects.

The role is key to ensuring the production of high-quality reporting and management information that supports effective decision making through the collection and management of timely and accurate data alongside support organisation governance and assurance arrangements.

This includes monitoring compliance with agreed processes and controls, and coordination of PMO activities across the organisation whilst maintaining and continuously improving PMO systems, tools and processes to enhance the efficiency, consistency and effectiveness of PMO services. Working closely with teams in our programmes and projects and across the organisation the role supports the development and consistent application of processes, tools and standards in line with both Portfolio, Programme and Project principles and organisational priorities to evolve Zero Waste Scotland. Acting as a first point of contact for PMO systems, reporting and process queries, the role is also there to provide advice, guidance, tools and training to colleagues, including accessible resources on our PMO Hub. Through building strong working relationships, the role helps foster greater connection across our programme and project management community and organisation.

We want you if:

• Strong problem solving, and reporting abilities.
• Good organisational skills with experience of working with multiple complex data sets.
• Close attention to detail but pragmatic.
• The ability to maintain exemplary levels of confidentiality and discretion in the handling of sensitive data and information.
• Strong interdisciplinary and team working skills.
• Experience of working in a portfolio, programmes and projects environment.
• Good working knowledge of MS Excel.
• Ability to work to tight deadlines and prioritise activity as required.
• Demonstrates an ability to adapt to changing environments and embrace new technologies.
• Knowledge of Project Management methodologies.

What you'll be doing;

You will:

• Collate, evaluate, and manipulate data. Maintain libraries, registers and PMO systems, working closely with colleagues from across the organisation to ensure data is reported regularly and systems are drawing accurate and relevant data.
• Analyse and visualise data to enable clear stakeholder understanding and discover valuable insights, producing reporting and management information for the organisation, Audit & Risk Committee, our Zero Waste Scotland Board and Scottish Government.
• Proactively engage with stakeholders to ensure reporting continues to meet their needs and make continuous improvements.
• Support project teams to achieve compliance with all PMO processes, procedures and tools.
• Support Programmes and Projects managers in championing and embedding programme and project management standards and practices across the organisation.
• Manage and continuously develop our information management system ‘P3M’ (MS Power Apps, MS Power BI and MS Planner/Project for the Web) acting as the first line of support for all P3M issues and improvements liaising with IT colleagues or external consultants when 2nd level support is required.

NB Please see attached role description for full details.

About Zero Waste Scotland

Zero Waste Scotland is Scotland's circular economy public body. Since 2014, our work has helped more people understand that the answer to the climate emergency is to consume less. Through an expansive range of projects and programmes, our innovative work has shown that embedding circular practices is as possible as it is essential.?Through sharing this knowledge, nurturing relationships, and fostering bold collaboration, we’re in a truly unique position to influence this vital change.

Here at Zero Waste Scotland, we value our people and are committed to nurturing and supporting them to learn, grow and develop so we can focus our efforts and be a collective force of unique colleagues creating positive change. As an accredited Investors in Diversity organisation, we are committed to embedding FREDIE principles (Fairness, Respect, Equality, Diversity, Inclusion and Engagement) across all that we do at Zero Waste Scotland.

Why work for us

Here at Zero Waste Scotland we value our people. Colleagues are supported and encouraged to grow and develop so we can all focus our efforts and be a collective force for positive change. We want to offer the best experience to all our colleagues, ensuring everyone is supported and empowered to be their best self at work and thrive.

We champion our diverse and inclusive culture, fostering a positive working environment where we all feel safe to be our true professional selves; where we are treated fairly; where there is space to ask questions, to respectfully challenge one another and to share our thoughts and ideas.

We welcome applications from all suitably qualified and eligible candidates and encourage you to talk to us about your preferred hours of work. We'll do our best to accommodate.

We offer competitive pay and benefits to support you and your family, including a contributory pension scheme,life assurance, wellbeing support, flexible working, generous holidays, enhanced family leave entitlements, continuing professional development (CPD) and volunteering opportunities.

For us, work isn’t a place we go, but a thing we do so we fully embrace flexibility and encourage you to choose home working where the role allows. While this role is home-based there may be the requirement for some travel to/within Scotland. There willbe times when you're required to attend our Stirling office or a client location (normally within the Central Belt of Scotland). The office is located next to the railway station and is conveniently accessed from across central Scotland.

PLEASE NOTE THAT THE DEADLINE FOR APPLICATIONS IS23:45 ON THE CLOSING DATE SHOWN.