Project Co-ordinator

Scottish Canals; Falkirk; Hybrid; GBP 37,000 - 40,000; Full time

Benefits offered by this job

Annual leave: 224 hours + 6 public hol

Enhanced sick pay

Health cash plan

Pension with up to 10% employer

Job summary

Scottish Canals is recruiting a Project Co-ordinator in the Finance team, based in Falkirk. The role offers 35 hours per week on a hybrid basis, with progression opportunities and a salary range listed below.

You will support the Project Assurance Committee, project managers and advisers to ensure projects are planned, monitored and reported consistently.

Qualifications

• Experience in project support, governance or reporting.
• Knowledge of structured planning and monitoring of milestones and risks.
• Experience producing management or compliance information.
• Understanding of data protection and audit trails.

Responsibilities

• Monitor progress across the project portfolio with milestones and budgets.
• Prepare and issue fortnightly portfolio reports highlighting risks and decisions.
• Maintain project plans, registers and governance records.
• Arrange and coordinate project governance meetings and papers.
• Collaborate with finance to reconcile delivery with budgets and forecasts.
• Provide guidance on templates, reporting and escalation requirements.

Skills

Excellent planning & coordination

Stakeholder liaison

Attention to detail

Clear communication

Education

HNC/HND or degree

Tools

Microsoft 365

SharePoint

Teams

Excel

PowerPoint

Job description

About Us

Scottish Canals are the custodians of the nation’s canal network and surrounding estates. Our vision is to invest in the canal network to generate lasting benefit for people and communities; celebrating their industrial heritage, ensuring they offer quality green and blue spaces for people and communities and contribute to Scotland’s resilience in tackling climate change.

Our success is rooted in valuing the contributions of our entire team - we care, we create, and we collaborate to continue to deliver a whole range of activities and services, from boating, and mooring, paddling, walking and wheeling, to living and playing and improving what the canals have to offer to our visitors and communities. We also work collaboratively with our partners and stakeholders to contribute to a wealthier, fairer, greener and more resilient Scotland.

As an employer we offer a truly unique opportunity to be part of our team, help us realise our vision and contribute to safeguarding our heritage and ensuring our canals flourish now and in the future.

About the Role

We currently have an exciting opportunity for a Project Co-ordinator to join our Finance team based in Falkirk. You will provide practical co-ordination and high-quality administrative support to the Project Assurance Committee, project managers, project owners and specialist advisers, helping ensure projects and programmes are planned, monitored and reported consistently.

The role is offered on a permanent basis, working 35 hours per week on a hybrid basis.

Primary responsibilities of the role

• Monitor progress across the project portfolio, maintaining current milestones, dependencies, financial profiles and resource requirements.
• Prepare, quality-check and issue fortnightly portfolio reports, clearly highlighting progress, risks, delays, exceptions and decisions required.
• Maintain project plans, templates, registers, governance records, change logs and clear audit trails.
• Co-ordinate Project Assurance Committee and other governance meetings, including schedules, agendas, papers, minutes, decisions and actions.
• Work with finance colleagues and project teams to reconcile delivery information with budgets, forecasts, capital expenditure and fixed asset records.
• Provide practical guidance and training on project templates, reporting, change control and escalation requirements.

About the Reward

This role offers a progressive starting salary of £36,766 - £40,187 (Band D).

Scottish Canals offer a generous annual leave entitlement of 224 hours, plus 6 public holidays, along with enhanced sick pay, discounted shopping vouchers, health cash plan and a contributory pension scheme with up to 10% employer contribution.

About You

Qualifications and knowledge

• A relevant HNC/HND, degree or equivalent qualification, or substantial relevant experience in project support, business administration, governance, performance reporting, education, public services or a comparable co-ordination role.
• Good working knowledge of Microsoft 365, particularly Teams, SharePoint, Outlook, Word, Excel and PowerPoint.
• An understanding of structured planning and monitoring, including milestones, actions, risks, issues, changes and completion requirements.
• Understanding of data protection, records management and the need for robust evidence and audit trails.

Skills and experience

• Experience of providing co-ordination and administrative support in a project, programme, governance, performance, business-support, education, public-service or business-improvement environment.
• Experience of maintaining plans or schedules, monitoring milestones, managing actions and records, and producing accurate management or compliance information.
• Experience of collating information from multiple contributors and preparing reports, dashboards, presentations, progress updates or compliance returns.
• Strong planning, organisation and communication skills, with close attention to detail and the ability to manage competing priorities and deadlines.
• Ability to build effective stakeholder relationships, follow up actions constructively and present clear information for different audiences.

Qualities & abilities

• Collaborative, organised and responsive, with the initiative to identify practical improvements and elevate concerns appropriately.
• Able to facilitate practical training and explain templates, processes and reporting requirements clearly to users with different levels of experience.
• Committed to Scottish Canals’ values, health and safety, equality, customer focus, continuous improvement and ongoing learning.

Scottish Canals reserve the right to close this vacancy before the closing date if a sufficient number of applications are received.